Assistant Project Manager, Development Management

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This role will work on-site during specific periods of construction;
Corporate Headquarters at other times (typically 4 days a week, 1 day working from home).

Internal title:
Project Manager I, Development Management A&C. Responsibilities:

• Leads, manages and coordinates independent contractors and/or vendors that may be awarded outside of main works or scope of large general contractor agreements.
• Provides flexible support to all A&C disciplines, i.e., Program Management, A&D, Cost Estimating, Central Services and CRPM on an as‑needed project‑specific basis. Key responsibilities extend to all aspects of the development process.
• Works closely with the Project Managers and Project Teams to prepare comprehensive action plans, including resources, time frames and budgets for projects. Performs various coordinating tasks including schedule and risk management, along with administrative duties including maintaining current comprehensive set of project documentation and handling financial queries.
• Supports individual project managers and/or projects, manages daily administrative duties following all company policies and procedures, ensures uniform and professional written documents, project analysis and status reports, maintains project documentation, project finances and handles financial queries and resolves job cost and project expense discrepancies.

• Provides on‑site project management throughout the entire project schedule, being present on site whenever any contractor is present at the property.
• Provides site logistics coordination to ensure that all project trades are working in designated areas to not interfere with each other.
• Prepares presentations for A&C deliverables and project presentations.
• Visits the site to monitor construction progress and proactively work to solve problems.
• Maintains comprehensive and updated project records and documentation.
• Works closely with A&C Leadership to issue all appropriate legal paperwork (e.g., contracts and terms of agreement).
• Coordinates project management activities, resources, equipment, and information.
• Performs other project management and project administrative related job duties as assigned.
• Assists management with all aspects of the Project.
• Helps prepare detailed budgets and budget breakdowns within job costing and reporting systems based on CGC/BOD budget or funding approvals.
• Assists A&C Leadership in the review and preparation of all change management records and change order administration that may occur on the project.
• Reviews invoicing for completeness and accuracy including coding. Coordinates with consultants and contractors directly to provide corrections and/or revisions to payment requisitions and supporting documentation.
• Sources consultants and contractors, prepares the Request for Qualifications (RFQs), Request For Proposals (RFPs), Bids and complies with all applicable procurement policies and procedures.
• Prepares Request for Proposals, transmits to short‑listed design consultants, receives all submitted proposals, prepares synopsis of those proposals including personal evaluation/comments.
• Prepares and reviews written documents (e.g., RFPs, contracts, daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
• Responsible for overall project procurement management (internal and/or external parties or vendors) to ensure timely completion of assigned project(s).
• Ensures compliance with all executed contracts as required per project(s).
• Monitors the procurement of any Owner furnished equipment and materials and monitors stocks levels to timely handle inadequacies and meet production schedules.
• Collates, catalogs and processes for payment all invoices and related data regarding Furniture, Furnishings and Equipment (FF&E) procurement for turn‑key commissions.
• Conducts market research, provides analysis and maintains library of qualified consultants and vendors.
• Conducts onsite inspections during…