Grants and Contracts Manager

Point Blue Conservation Science seeks an experienced Grants & Contracts Manager to oversee the management, budgeting and compliance of $50M+ in state and local grants and contracts.

Reporting to the Director of Finance, this position will collaborate on grant and contract proposal development, submission, and pre- and post-award administration, including extensive sub-awards. This role fosters effective internal and external communication and is responsible for financial and non-financial data, compliance reports, and grant billings.

This is a hybrid remote position, with a salary range of $90,000 to $110,000 depending on qualifications and internal equity.

Point Blue works to reduce the impact of climate change, habitat loss, and other environmental threats, developing nature-based solutions to benefit wildlife and people. We are a fast-paced, rapidly growing nonprofit with over 160 staff and scientists who partner with land and water managers, fishers, farmers, ranchers, cities and counties to improve the health of our planet. Our warm and inviting headquarters is located near the wetlands outside of Petaluma, CA.

Learn more about us ntblue.org.

• Responsible for administration the WCB SMP and Roots block grants, including all subcontracts and sub grants.
• Manage the calendar track grant requirements and deliverables. Ensure all required reports are prepared and submitted in accordance with contract or grant requirements.
• Maintain contract files (e.g., contracts, correspondence, modifications, data deliverables) in accordance with government regulations and Point Blue’s policies.
• Act as Point Blue’s liaison with funders on all financial matters. Negotiate agreements, contract terms, modifications, and manage all contract related documentation. Review and approve budgets submitted to external agencies. Review vendor contracts for compliance and recommend modifications as needed.
• Ensure payments to sub-recipients and vendors comply with grant requirements. Review sub-award procedures to ensure compliance and recommend changes as needed. Review and provide approval for specific sub-awards.
• Maintain the Schedule of Federal Expenditures for the A-133 audit. Represent Point Blue in annual A-133 audit and other federal agency reviews.
• Research and interpret government regulations as they apply to contracts and advise program managers of contractual rights, responsibilities, and obligations. Monitor contracts for compliance with applicable laws, regulations, and corporate policies and initiate corrective action as required.
• Identify, develop, implement and maintain best practices, policies, procedures, and guidelines and provide training to program staff as required to ensure compliance.

• Monitor and review restricted grant funding and contract billing to prepare monthly revenue recognition and release-from-restriction journal entries.
• Prepare and submit accurate and timely invoices to funders in accordance with terms and conditions of contract/grant.
• Compile required backup documentation to be submitted with each invoice.
• Initiate journal entries and corrections to ensure accurate allocation of revenues and expenses.
• Ensure Point Blue receives timely payments from partners:
  Monitor A/R, prepare reports, and follow up with funders on aged receivables.
• Perform regular reconciliations between ledgers, sub-ledgers, and grant records to ensure accuracy and compliance.

• Work with agencies to negotiate terms, determine budget categories, and resolve invoicing questions.
• Partner with CFO, Controller, and senior management in the budgeting and planning process. Provide financial analysis and budgeting support for complex grants.
• Collaborate with program staff and cross-functional teams to develop proposals to ensure budgets are realistic, and narratives are in line with the budget. Establish budget requirements, ensure Point Blue’s budgeting standards are met, and determine how to monitor and report the use of funds to an awarding agency. Ensure funding is used in an optimal way, including timing of releases and to…