Coordinator, Grants and Restricted Accounting

Administers accounting functions for grants, contracts, and revenue producing activities for applicable funds, including but not limited to Excellence Training Center (ETC) and Workforce Education and Innovation (WEI) including all aspects of support for financial processing, analysis, reporting, and compliance. Ensures the daily function of operations and services related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies;

generally, determines work sequences (which task comes first) within any department/divisional guidelines.

Analyzes data submitted to determine rationale for entry to accounting ledgers; ensures conformity with generally accepted accounting principles and university procedures. Examines and interprets accounting pronouncements and regulatory publications to determine their applicability to university processes; documents applicable guidelines and makes recommendations for implementation.

Interprets grant and contract award terms and sponsor guidelines that affect financial issues and assists Principal Investigators (PIs) and other administrators as needed. Provides customer service and financial technical support to PIs and staff on issues that may impact the fiscal administration of a project.

Analyzes financial data to ensure conformity with regulatory and contractual requirements. Ensures grant recipients' adherence to applicable rules and regulations and university policies governing grant expenditures. Elevates non-compliance internally as needed.

Prepares requisitions for all necessary supplies, material, and equipment required for WEI operations; monitors submitted requisitions and purchase orders, contacts vendors, compares price quotes, writes specifications, assures accuracy and completeness of orders, receives deliveries, processes receipts, closes purchase orders when appropriate, and ensures compliance with all established procedures.

Prepares complex original and adjusting journal entries relative to monthly, quarterly, and annual accounting cycles and accounting period closes. Performs reconciliation of accounts to ensure financial accuracy and compliance with applicable guidelines. Prepares complex financial, statutory, and management reports for internal and/or external use.

Coordinates billing process for contracts, and revenue producing activity including preparation and submission of invoices and follow-up on outstanding receivables.

Analyzes and calculates cost sharing, and payroll corrections.

Reviews quotes and new equipment templates for revenue producing activities as needed.

Participates in Equipment Usage Service Center set up, helps develop equipment usage rates, monthly activity processing and annual review process.

Monitors grant, contract, and revenue producing budgets and accounting activity. Prepares budget modifications.

Participates in applicable training, e.g. PI and financial manager training.

Assists with subaward monitoring.

Serves as a backup to staff as needed. Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.

Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.

Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.

Trains new hires.

Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.

Computer and all other standard office equipment.

Typically, Monday through Friday. Potential for some remote work after probationary period.

May exercise supervision over student employees.

Executive Director

None

Knowledge of: applicable federal regulations such as Uniform Grant Guidance*; university policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*;
English grammar and spelling; records management; office management.

Skill in: written and verbal communication; use of Microsoft Office products; use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.

Ability to: work collegially; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and…