Float Business Office Manager

Float Business Office Manager (Project Management)

Brandywine Living, a premier provider of quality senior living, is seeking a Float Business Office Manager to join our TEAM! The Float Business Office Manager will be responsible for all accounting, business office activity (monthly resident billing/accounts receivable, accounts payable, long‑term care insurance filing, payment processing, and HR functions for the community in conjunction with the Executive Director and our corporate accounting & HR team).

This position also helps reconcile spend downs and accruals.

• Oversee accounting, business office activity, monthly resident billing, accounts receivable, accounts payable, long‑term care insurance filing, payment processing, and HR functions.
• Reconcile spend downs and accruals.
• Prepare monthly service request reconciliation and post charges to residents’ accounts.
• Prepare weekly meal reconciliation report and post corresponding charges.
• Complete lease discrepancy report and follow up on variances.
• Ensure resident files contain required information and are kept confidential.
• Submit accounts receivable report to the home office monthly.
• Generate resident statements and maintain accounts.
• Operate department within budget and address resident concerns regarding bills and accounts.
• Maintain personnel files in compliance with Brandywine standards and applicable state and federal guidelines.
• Advise managers, supervisors, and employees on human resource policies and provide information and consultation regarding employment issues.
• Enter all new hire I‑9s into the E‑Verify federal database and maintain the community I‑9 binder.
• Oversee completion of necessary coursework through the Relias Learning Management System.
• Coordinate administration of employee safety, occupational health, security, and workers compensation programs; ensure compliance with all federal, state, and local safety regulations.
• Coordinate FMLA applications with employees and department managers.
• Assist departments with personnel/payroll‑related inquiries and advise on current departmental HR procedures related to employee records.
• Provide day‑to‑day performance management guidance to employees and managers; create performance management documentation.
• Assist with effective and thorough investigations of employee complaints and employee relations issues.

• Strong AP/AR experience required.
• 1–2 years’ experience in bookkeeping or office manager/coordinator position.
• Strong computer skills including Microsoft Office (Outlook, Excel, Word, PowerPoint).
• HR experience.

• Health Insurance:
  Medical/Rx, Dental, and Vision
• Ancillary Benefits:
  Life Insurance/AD&D, Short Term Disability and Long‑Term disability
• Basic Life & Accidental Death & Dismemberment (AD&D) Insurance
• FSA (Commuter/Parking)
• Employee Assistance Program (EAP)
• 401(k) Retirement with Company Match
• Paid Time Off (PTO) and Holidays
• Tuition Reimbursement
• Employee Referral Bonus
• Resident Referral Bonus

Monarch Communities and Brandywine Senior Living is an Equal Opportunity Employer. We comply with all applicable federal, state, and local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.