Project Coordinator

We invite you to apply for the Project Coordinator role at HKA
, a global consultancy specializing in risk mitigation, dispute resolution, expert witness and litigation support.

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. With a team of experts, we investigate and resolve complex challenges, delivering solutions amid uncertainty and overrun, and providing insights that turn opportunities into outcomes for public and private sector clients worldwide.

• Be part of a globally respected consultancy known for its leadership in construction and expert services, offering Project Coordinators a platform to work on high‑profile, complex projects.
• Thrive in a collaborative and inclusive culture where your contributions are valued, and you’re supported by experienced professionals committed to growing the practice and each other.
• Accelerate your career through structured development pathways, mentorship from seasoned consultants, and opportunities to broaden your skills across service lines.

HKA is offering an exciting opportunity for a Project Coordinator to join our renowned Construction Claims and Expert Services team. This role requires strong organisational skills and attention to detail, and offers the chance to step into a pivotal position, building trusted relationships and managing competing priorities to deliver seamless support to stakeholders and clients.

• Keep projects on track and on point – You’ll coordinate and support expert teams to deliver successful outcomes on complex claims and disputes.
• Own the schedule – Develop and maintain project timelines, ensuring key milestones are clear, realistic, and met.
• Stay on top of the numbers – Monitor budgets, support with fee caps and lump sums, and review invoices to keep everything running smoothly.
• Make time count – Ensure timesheets are accurate and aligned with project‑specific agreements.
• Be the communication hub – Liaise with internal teams and clients, and help prepare clear, concise progress reports.
• Champion quality – Draft report templates, format and review documents, and coordinate peer reviews to maintain our high standards.
• Support site readiness – Assist with risk assessments and help arrange site visits when needed.
• Close the loop – Help wrap up projects efficiently and gather feedback to drive continuous improvement.
• Keep stakeholders informed – Work closely with Partners and Finance to manage enquiries, monitor the pipeline, and maintain visibility of the order book.
• Raise the flag when needed – Escalate issues or concerns to the Partner lead to ensure proactive resolution.
• Lead from the middle – Organise and manage project team meetings to keep everyone aligned and moving forward.

• Proven administrative expertise – A solid background in admin, ideally within a consultancy or professional services environment.
• An eagle eye for detail – Pride in producing high‑quality work and spotting small things that make a big difference.
• A natural collaborator – Confidence influencing others, working across teams, and taking ownership of project coordination with ease.
• Master of multitasking – Highly organised and thriving when juggling multiple projects and priorities.
• Calm under pressure – Able to meet tight deadlines and deliver with confidence.
• Financially savvy – Understanding budgets, reviewing invoices, and liaising with internal teams like Finance and Commercial.
• Curious and growth‑minded – Passionate about learning and expanding knowledge.
• Tech confident – Advanced user of Microsoft Office, especially Excel and Word, and adept at creating efficient tools.
• Strong written communication – Excellent grasp of English and ability to proofread complex reports with clarity and precision.

At HKA, we recognise the value of our people and offer an inclusive, collaborative culture that fosters growth and development. We provide a flexible working pattern in terms of hours and location, and support remote working. Our recruitment process is streamlined, and we commit to responsive communication up to the closing date.

HKA has a thriving Equality, Diversity & Inclusion committee focused on creating a welcoming environment for a diverse workforce. We are committed to continually improving our EDI strategy. All employment decisions are based on merit and comply with local legislation in areas such as age, disability, gender, marriage, pregnancy, race, religion or belief, sex, sexual orientation, and more.

HKA only publishes official job postings on our website and verified job boards. We never request sensitive personal information during the application process. If you have doubts, verify listings on our official website or contact our recruitment team at