Project Manager, Program ​/ Project Manager, Operations Manager

Scalia is recruiting a Program and Project Management consultancy specializing in commercial real estate.

Our client combines creativity, technology, and AI-driven workflows to help organizations scale smarter and deliver projects with speed and precision—without losing the human touch. Our client’s work is shaped by five core values:
Listen, Align, Guide, Adapt, Deliver. These principles define how we approach projects, collaborate with clients, and build trust across every partnership.

Our client is seeking a highly organized and proactive Project Manager to manage the full lifecycle of commercial real estate development projects—from site selection and team formation through construction and turnover.

The Project Manager will oversee schedules, budgets, vendor and GC bidding, and reporting, while also serving as the primary point of contact with international clients.

This role requires excellent communication skills in English (both written and spoken) and the ability to synthesize complex project details into clear updates for leadership and stakeholders.

The successful candidate will participate in a structured onboarding and shadowing period with the company’s CEO, gaining direct exposure to Shma’s processes, culture, and client relationships.

The position offers clear opportunities for professional growth and the chance to take on expanded responsibilities over time.

• Manage the full project lifecycle from site selection and due diligence through design, permitting, construction, and turnover.
• Lead vendor and GC bidding processes, including RFP preparation, bid leveling, and recommendations for team formation.
• Oversee and coordinate day-to-day project execution, ensuring timelines, budgets, and deliverables are met.
• Act as the primary liaison between the company and its clients, building trust and maintaining strong relationships.
• Communicate clearly and effectively in English with stakeholders, both internally and externally.
• Develop and manage detailed project schedules, monitoring progress and adjusting to keep projects on track.
• Lead budgeting and cost management, including forecasting, tracking, and variance analysis.
• Review and negotiate contracts, proposals, and change orders, ensuring alignment with project scope and client goals.
• Oversee vendor management for client-selected vendors (e.g., signage, IT/AV, furniture, millwork), ensuring seamless integration with GC and design teams.
• Proactively identify and mitigate project risks, escalating critical issues with recommended solutions.
• Manage project documentation, including RFIs, submittals, meeting minutes, and reports.
• Provide comprehensive project status reporting, synthesizing schedule, budget, scope, risk, technical, and financial data into clear updates for leadership and clients.
• Collaborate with internal teams and external partners to align resources and priorities.
• Ensure all work is delivered with the highest professional and ethical standards, reinforcing transparency and accountability throughout the project lifecycle.

• Proven experience as a Project Manager in commercial real estate development, managing projects from site selection through turnover.
• Degree in Construction Management, Architecture, or Civil/MEP Engineering; or demonstrated experience managing construction projects.
• Excellent communication skills in English (written and verbal, C1+ level preferred).
• Highly organized, detail-oriented, and methodical in managing complex workflows.
• Hands‑on experience with  (project tracking, dashboards, automations).
• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Demonstrated ability in scheduling, budgeting, and cost management, including forecasting, tracking, and variance reporting.
• Experience in contract review, negotiation, vendor management, and GC bidding/RFP processes, with a solid understanding of risk allocation.
• Proven skill in project status reporting, with the ability to synthesize schedule, budget, scope, risk, technical, and financial data into clear, actionable updates for leadership and clients.
• Competence in risk management, proactively…