Real Estate and Facilities Manager

Job Description

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Sompo has a unique opportunity for a Real Estate and Facilities Manager in our Facilities team in our London office. This is a fixed-term 12-month contract for maternity cover.

Our Facilities team ensures the seamless operation and maintenance of our UK and European work spaces, including maintenance support, vendor management, front of house and Health & Safety. As a team we provide an extremely high level of customer service to our colleagues and clients. This role will have management responsibilities of our two London offices and two serviced office locations in Birmingham and Manchester as well as responsibility of any Cap Ex projects in the UK.

Location: This position will be based out of our London office at 40 Leadenhall Street, with frequent visits to our second office at 30 Fenchurch Street. There may be regular day visits to our Birmingham and Manchester offices in addition.

We strive for collaboration which is why we offer a work environment where our employees thrive and develop long lasting careers. This role will be required in-office full time for an initial training / transition period of 2 months, with a move to a hybrid working model of 4 days in office with 1 day working from home once training is completed.

• Work closely with senior stakeholders within the business to regularly review operational and real estate needs.
• Oversight and management of all in-house facilities, liaising with our office landlords and property management teams to ensure our office space is maintained and serviced in accordance with our lease.
• Collaborate with Procurement team to maintain, develop and evaluate new and existing contracts.
• Develop and administer facility operational expense and capital budgets for assigned area(s) of responsibility including recommending long-range plans for growth, space efficiency and capital expenditures.
• Support internal and external legal teams in reviewing of;
  • Letters of intent
  • Leases (new, renewal, amendments)
  • Work Letters
• Management of capital improvement projects, new office buildouts or refurbishments in the UK:
  • Work with architects, general contractors and other vendors as required to complete design and construction buildouts.
  • Track projects, review work of contractors, and coordinate activities to close out projects upon acceptable completion of work and within budget.
• Develop, implement, and enforce departmental policies and procedures.
• Support of enterprise Business Resiliency and Physical Security teams.
• Responsibility of monthly expenses for all offices.
• Management and training of facilities staff.

• Minimum of 7 years of experience in a Facilities/Real Estate or equivalent role
• Experience with managing in-house facilities in a corporate environment.
• Sound understanding and experience with real estate processes, transactions, and commercial property issues as well as experience and knowledge reading space plans, working with contractors, and project management of office buildouts.
• Strong customer service, team building and conflict management skills.
• Demonstrated confidence and tact in dealing with all levels of management, business associates, and outside vendors.
• Solid understanding of IT infrastructure and how it incorporates into the office environment.
• A history of working within budgetary guidelines or projects and knowing how to effectively “value engineer” a project when necessary.
• Strong understanding and good experience of managing office expenses, including Cap Ex projects, OpEx and depreciation.

At Sompo, we recognize that the talent, skills, and commitment of our employees drive our success. This is why we offer competitive, high-quality compensation and benefit programs to eligible employees.

Our compensation program is built on a foundation that promotes a pay-for-performance culture, resulting in higher incentive awards, on average, when the Company does well and lower incentive awards when the Company under performs. The total compensation opportunity for all regular, full-time employees is a combination of base salary and…