Director of Finance and Operations; Remote

Director of Finance and Operations
450 Lexington Ave, Unit 4501, New York, NY 10163 | (Use the "Apply for this Job" box below). | GIA

Grantmakers in the Arts (GIA) is a national network of private, public and corporate arts funders in the US and Canada, including independent and family foundations, public agencies, community foundations, corporate philanthropies, nonprofit regrantors and national service organizations. GIA serves as a go‑to place for relevant discussion and action within the philanthropic field, breaking down silos and creating and strengthening connections across philanthropy and the arts.

• Bachelor's degree is preferred or equivalent experience in nonprofit financial and operational management.
• Minimum of five years’ experience in management and supervision of nonprofit fund accounting systems.
• Experience in nonprofit office management, including: oversight of office policies and procedures; human resources administration; experience with a professional employer organization (PEO) is a plus; practical implementation of electronic technologies, including databases.
• Knowledge of, experience with arts/culture preferred, but not required.
• Knowledge and experience of philanthropy or foundations preferred, but not required.
• Adept in the use of Quick Books, and familiar with Microsoft Office 365.

• Commitment to working collaboratively with a range of constituent groups, including staff, board members, volunteers, donors, program partners, and participants.
• Good verbal and written communication skills.
• Proof of work eligibility and the ability to travel.

• Support budget development working with President & CEO.
• Serve as primary staff contact for GIA's Board Treasurer and finance committee, including scheduling and leading committee meetings.
• Manage accounting systems. Currently all finances are kept in Quick Books.
• Coordinate annual audit and provide auditors with all the information and materials necessary for their work.
• Create monthly financial reports for review by President and finance committee, as well as ad hoc reports for fundraising purposes.
• Coordinate all journal entry systems for allocation, reclassification and for corrective actions.

• Oversee payroll, benefits plans, and employee-related taxes and regulatory requirements.
• Maintain personnel records. Refine and oversee systems for personnel record-keeping.
• Work with President & CEO on any personnel policy changes or updates.
• Manage PEO relationship, as well as other outside contractors and vendors.

• Participate as the staff liaison with the board of director’s Finance Committee, Audit Committee and any other function for which the board requires financial representation regarding the operations of GIA.

• Manage and oversee maintenance of office equipment.
• Oversee purchases, leases, capital acquisitions, and relations with outside vendors.
• Manage internal computer network. Oversee maintenance of computer hardware and software, including GIA database.
• Supervise contractual IT consultant.

• Act as purchasing agent for all IT equipment and supplies.
• Establish protocols for file security and plans for maintenance of backup files.
• Order and maintain databases of all digital subscriptions.