Inpatient ITP and Competency Coordiantor​/Program Assistant II​/Forensic Services Department

Job Title

This position is open to current Colorado residents only.

Weekly hybrid working arrangements with a minimum of 2 days in the office and a maximum of 3 days of remote work. This position will comply with the Forensic Services Department's current working arrangements. Daily monitoring of inpatient ITP assessments and inpatient competency evaluations and court date compliance includes:

• Supporting, monitoring, and managing orders for patients in custody who are court-ordered to complete an inpatient competency evaluation, and for patients adjudicated incompetent to proceed (ITP) and court-ordered to participate in inpatient restoration treatment and reassessments.
• Monitoring the receipt of court orders involving patients ordered for inpatient competency evaluations and inpatient competency restoration treatment and reassessments. All inpatient orders are reviewed for correctness and clarity.
• Reviewing, analyzing, and interpreting the intent of the court orders, and seeking clarification from the courts via email, telephone, or letters to the courts. Utilizing judgment to determine if the received orders fit the known facts and adhere to legislative authority. If issues are disputed with court orders, the position communicates with the courts to resolve issues.
• Using all pertinent resources such as the Judicial Branch's secure web-based database, the Colorado Attorney database, Anticipate Behr, etc.
• Providing support to the Director of Court Services and the Administrative Supervisor, to include the gathering and compilation of information for various purposes, routing information to appropriate parties.
• Coordinating information from various agencies as necessary. Demonstrating confidence, skill, training, intelligence, and etiquette to find solutions to questions posed by psychologists, attorneys, management, and other stakeholders of Court Services.
• Using discretion, effective communication, and creativity in managing the complex factors related to court-ordered evaluations.
• Expert knowledge of Colorado Statutes as related to the agency's mission, communication skills, and professionalism are essential and critical to this task.
• Overseeing the tracking of reports and communicating with assigned evaluators statewide regarding the submission of their reports within the expected timeframe as per the court order and consent decree.
• Determining when an extension of time is necessary for evaluations that are not ready for submission within those time frames.
• Tracking current inpatient ITP restoration evaluation cases utilizing the Anticipate Behr tracker.
• Communicating with court clerks related to clarification of court orders.
• Tracking due dates and sending communications to the courts related to issues meeting court dates.
• Communicating with the team as needed regarding cases.
• Keeping the supervisor apprised of case issues.

Supervision includes:

• Direct field of influence and accountability for duty assignments, supervision, consultation, education, and completing staff performance plans, reviews, and evaluations for all assigned subordinate staff.
• Communicating goals, objectives, and announcements/news to subordinate staff through the most effective means (e.g., staff meetings, email, individual interactions, etc.).
• Facilitating staff development such as mentoring and coaching of direct reports and reinforcing education and training.
• Developing and maintaining a system to manage personnel records, files, and logs for subordinate staff.
• Authorizing leave requests for personal and sick leave for subordinate staff. Assures compliance with competency requirements of PMP.
• Checking for timely and correct completion of records and timekeeping responsibilities.
• Resolving personnel issues and problems in accordance with Personnel Rules and Regulations.
• Assesses and maintains staff competency and proficiency in conjunction with Staff Education direction and records.
• Monitoring productivity and efficiency, and compliance with CDHS/CMHH policies, rules, and regulations.

Evaluator Assignments include:

• Distributing and delegating assignments to administrative assistants for report completion, obtaining collateral information, etc. Developing and communicating procedures so all required court dates are met.
• Collaborating with the Court Services Director to assure compliance with all deadlines and time frames for reports and communication submission.
• This position works independently in determining assignment of evaluations and communication…