Onboarding Lead

Unified RMS Platform for Fire & EMS Agencies.

You Set the Standard. We Deliver the Experience.

Achieve community excellence and seamless compliance with a unified application, accurate and easily accessible information.

This is a remote position.

The SMD/MM Onboarding Leader is the primary owner of EPR Fire Works’ client onboarding and software implementation lifecycle. Reporting to the Chief Experience Officer, this role bridges strategic program leadership with hands‑on project execution. The SMD/MM Onboarding Leader is responsible for managing a portfolio of concurrent client implementations, developing and enforcing repeatable onboarding processes, leading and mentoring a team of Implementation Project Managers and Specialists, and ensuring every new client reaches a successful go‑live on time and within scope.

This role is the critical link between Sales/Contracting and long‑term Client Success. It owns the transition handoff from signed contract to live system, and is accountable for client satisfaction, time‑to‑value, and implementation quality across EPR’s fire and EMS agency customer base.

• Develop, own, and continuously improve EPR’s onboarding methodology, playbooks, and implementation frameworks across the client tiers (SMB, Mid‑Market).
• Define and enforce implementation standards, milestone gates, and escalation protocols to ensure consistent delivery quality.
• Partner with Sales and Account Management to ensure seamless contract‑to‑kickoff transition; participate in pre‑sale scoping for complex or large accounts.
• Collaborate with Product and Engineering to surface recurring implementation friction points, communicate client feedback, and influence roadmap priorities that reduce time‑to‑value.
• Develop and maintain capacity planning models for the Onboarding team, forecasting resource requirements against new logo pipeline.
• Own onboarding‑related metrics and reporting; present implementation data to include project health, risk, and performance metrics to the CXO and executive leadership.
• Foster a culture of accountability, continuous improvement, and client‑first execution within the Onboarding team.

• Directly manage a team of Implementation Project Managers and Implementation Specialists; conduct regular 1:1s, performance reviews, and professional development planning.
• Participate in the hiring process for Project Managers/Specialists as well as train new Onboarding team members; maintain role‑specific onboarding documentation and training curricula.
• Assign and balance client portfolios across the team based on complexity, capacity, and experience level.
• Identify skill gaps and implement coaching programs to elevate team capability in technical knowledge, client communication, and project management.

• Serve as primary executive sponsor on strategic or high‑complexity client implementations; maintain direct client relationships with agency leadership and IT stakeholders.
• Oversee creation and maintenance of client‑specific project plans, implementation schedules, integration documentation, and go‑live readiness checklists.
• Manage client expectations through proactive communication, structured status reporting, and regular executive‑level touchpoints.
• Ensure successful knowledge transfer and handoff to Client Success members upon implementation completion; validate readiness criteria before transitioning accounts.
• Guide clients through integrations with third‑party systems (CAD, RMS, state reporting systems, NFIRS/NEMSIS data feeds).
• Facilitate training delivery for clients as needed; ensure training plans are scoped and scheduled as part of every implementation.

• Work…