Administrative Services Officer

The Nevada Department of Transportation (NDOT), District 2 is hiring for an Administrative Services Officer 2. The Administrative Services Officer 2 serves as a senior administrative and fiscal manager responsible for the strategic oversight of multiple district-wide business operations, programs, and support functions. This position directs and coordinates diverse functional areas, including fiscal administration, Accounts Payable, Accounts Receivable, Human Resources Liaison activities, procurement and contract administration, policy development, and administrative operations.

The incumbent provides leadership to supervisory and professional staff, ensuring regulatory compliance, sound fiscal management, operational efficiency, and exceptional customer service. Additionally, the position is accountable for oversight of critical district programs such as Chainer Permitting, Crash Report Processing, Agreements and Contracts, Tort Claims, and NDEP Environmental Reporting. Working closely with executive leadership, the incumbent develops operational strategies and implements policy initiatives.

** Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Please note that this position is on-site and does not offer remote work options. The Job Duties section listed in this announcement reflects the Statewide Class Specifications for all positions and does not fully correlate with the specific duties of this position.

**

Administrative Services Officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management. Additional responsibilities are varied and include planning, organizing, coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources;
Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

Bachelor's degree from an accredited college or university in business administration, accounting, finance or related field and four years of professional experience including two years of responsibility for major business operations/functions such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, Information Technology or facilities maintenance and construction; and two years of experience formulating, developing and analyzing program or agency budgets;

and fiscal management; one year of which was equivalent to an Administrative Services Officer I in Nevada State service; or an equivalent combination of education and experience as described above.

Formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned…