Facility Manager

Job Title
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Facility Manager

This is an in-office position located at the Woodmen Life Tower in downtown Omaha, NE.

Woodmen Life is looking to hire a Facility Manager to join our team!

This position manages a team of Associates to support the business activities for Woodmen Life involving budgeting, planning, scheduling, coordination, supervision and delivery of materials and services on a day-to-day basis.

This position will focus on workspace productivity, and interior maintenance for the organization. They will manage internal space, furniture, staff, shipping services, organization conference rooms, security card access and parking administration and other business operations to ensure a safe and efficient work environment for Woodmen Life Associates.

Woodmen Life is one of the best places to work in Omaha, with more than 135 years of service rooted in purpose and community. Since 1890, Woodmen Life has been dedicated to helping hardworking Americans secure their families’ financial futures and leave a lasting legacy. As a purpose-driven, not-for-profit life insurance company, our commitment is to our members and the communities they call home.

As a member of the Woodmen Life family, you’ll join others who share a commitment to family, community, and country. We offer a comprehensive benefits package including health, dental, vision, 401(k), life insurance, and more.

• Within City, as required.
• Possible out-of-state travel for events to assist with set-ups.

• Coordinate functions, policies and protocols within Facility Management to ensure adequate quality of services and delivery of goods to business units.
• Oversight and supervision of corporate shipping programs both within the Home Office and for Sales. Includes negotiation of pricing with vendors, assisting with establishment of shipping accounts for Sales Reps, and billing back business units for express shipping charges. Coordinate with carriers for the delivery and shipment of equipment or products to Home Office including field laptops.
• Coordinating with external contractors for repairs, security, and maintenance, ensuring compliance with service level agreements
• Supervising, mentoring, and directing on-site facility staff and custodial teams.
• Setting goals, conducting performance reviews, and fostering a productive, safe work environment.
• Provide coordination for the assembly and shipment of allocations of new or revised products to Sales and Community Outreach Advisors.
• Manages organization document destruction program to ensure all required compliance issues are met, including the delivery of shred bins. Deals with confidential information and use independent judgment and discretion in decision-making and problem-solving so that work is performed in an ethical and legal manner following organizational policies.
• Assists with the planning, coordination and implementation of renovations and relocations of business units and associates including the set-up of conference rooms.
• Keeps a current inventory of office furniture. Repairs, replaces, or provides new furniture as needed. Maintains extra furniture keys.
• Coordinates security badges and parking agreements for Associates with Property Management.
• Maintains and distributes copy paper, letterhead, break room supplies, etc.
• Acts as an administrator/approver for the building office work order system for Woodmen Life, tenant and building issues.
• Manages contracted expectations of various contractors for custodial, plant maintenance, etc.
• Responsible for Facility Management expenses and capital budgets.
• In conjunction with Property Management, it is responsible for oversight of building supplies, tools, equipment, etc.
• Collaborates with Property…