IDC Operations Manager

Reports To:

Executive Director Status: FTE 0.8 - 4 days per week Direct Reports:
Finance Coordinator Administration Coordinator Grants and Finance Officer

Location:

Remote working, based in Australia, Germany, the Netherlands, or the United Kingdom. You must have the right to work in the country for which you apply. IDC is unable to support work visa applications or relocation.

Languages:

Fluency and excellent communication skills in oral and written English Compensation:
Per annum depending on skills and experience:
Australia - SCHADS Level 6, pro rata for 0.8 FTE The Netherlands, Germany, UK - 48, EUR gross annually for 0.8 FTE (based on a full-time equivalent of 60, EUR)

International Detention Coalition (IDC) is a unique global network of over 200 civil society organisations and individuals in more than 75 countries, which coordinates with members and partners on advocacy, research, coalition and capacity building, to eliminate immigration detention and advance rights-based alternatives to detention. IDC is a highly recognised, impact-driven organisation, offering a stimulating workplace committed to local, national, regional and global change.

The Operations Manager is responsible for making sure the organisation has the financial, legal, human resources (HR) systems, and operational infrastructure needed to function effectively, and sustainably, including risk management and ensuring compliance in the countries where IDC operates.

The Operations Manager provides strategic leadership for the organisation's financial, legal, HR systems, and operational infrastructure, ensuring that the organisation has the systems, capacity and controls required to operate effectively, sustainably and compliantly in multi-currency and multi-country settings. The role sets the frameworks, standards and priorities through which operational functions are delivered, providing oversight of the Finance Coordinator, Administration Coordinator and Grants and Finance Officer, as well as relevant external providers.

The Operations Manager focuses on organisational systems, planning, risk, quality and improvement. The role is responsible for strengthening the organisation's operational infrastructure as it develops, ensuring that systems are fit for purpose, risks are identified and appropriately managed, legal and regulatory obligations are met, and personnel have the systems and support they need to work effectively. The Operations Manager reports to the Executive Director (ED) and works closely with the Programmes Manager, Finance and Administration personnel, Regional Managers, and relevant service providers.

The Operations Manager forms part of the Senior Management Team.

Finance and Organisational Sustainability Provide strategic oversight of financial management, grants financial management, budgeting, forecasting and organisational finances. Oversee and support the Finance Coordinator and Grants and Finance Officer, ensuring effective implementation of finance and grants systems. Work closely with the ED, Programmes Manager, finance and admin team, and relevant managers on annual budgeting and financial planning. Ensure effective monitoring of financial performance, cash flow, expenditure and financial risks, providing advice to the ED and Senior Management Team.

Oversee the establishment and management of appropriate financial controls, payrolls systems, approval processes and delegations. Oversee relationships with accountants, auditors, tax advisers and other financial service providers. Lead on the improvements to financial systems as the organisation develops or operates in new places. Oversee budgeting systems and allocations ensuring accurate…