Marketing Operations Coordinator

Location: Remote
Company: Medlive — A Platform

Q Health Brand

Medlive —A Platform

Q Health Brand is the leader in learner engagement and educational design for clinicians, patients, and caregivers seeking dynamic, up-to-date, accurate medical education. Medlive provides trusted digital education in partnership with leading societies, associations and advocacy partner organizations (such as NORD, AAFA, LUGPA, KDIGO, GBS-CIDP Foundation), empowering learners to make informed medical decisions that lead to better health outcomes.

The Marcomms team is seeking a proactive Marketing Operations Coordinator to support campaigns that generate brand awareness and qualified pipeline for our sales teams. This individual will be responsible for organizing and executing trade shows as well as general project management and various operational functions across the team.

The right candidate thrives in a fast‑paced environment and is always ready to tackle challenges with a solutions‑oriented mindset. They’re a team player who values collaboration and is committed to delivering high‑quality work that drives results. If you’re someone who takes ownership, enjoys problem‑solving, and wants to make an impact, this role is for you.

• Assist in the planning, execution, and post‑show analysis of trade show campaigns. Serve as the primary point of contact for trade show organizers, managing all communications, logistics, vendor coordination, and scheduling.
• Process payments, track expenses, and support budget reconciliation for each event.
• Prepare, organize, and ship all trade show materials as needed (estimated once monthly).
• Provide logistical support for conference sponsor ships and attendance.
• Must live within reasonable distance of the Needham, MA HQ to organize and ship materials as needed.

• Assist with ASANA project management, task tracking, and coordinating deadlines across internal teams, ensuring alignment with the Marketing Director on timelines, and implementing processes to elevate priority projects.
• Maintain and update the Brand Hub of campaign assets. As a collaborator with the Associate Manager, you’ll ensure branding materials, templates, and marketing collateral are current, organized, and easily accessible for the team.

• Support data entry needs for various dashboards, performance trackers, and reporting tools.
• Help coordinate internal requests, gather resources, and facilitate communication across departments.
• Produce and edit slide decks, collateral, and other assets for the sales and partnerships teams.
• Other duties as assigned, including but not limited to: data entry for marketing dashboards and staging and scheduling efforts for marketing content.

• 1–3 years of experience in administration, marketing operations, or similar.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent written and verbal communication skills.
• Detail‑oriented mindset with a proactive approach to problem solving.
• Experience with task management tools like ASANA is a plus.
• Bonus:
  You have prior experience with Canva.
• Preferred:
  Bachelor’s degree in Business, Marketing, or a related field.