Event Marketing Specialist

Job Title:

Event Marketing Specialist

Reports To:

Director, Marketing About the Job:

We’re looking for an Event Marketing Specialist to join our team and help bring our events to life. From national conferences to industry trade shows and customer happy hours, you’ll play a key role in making sure every detail is handled and every event runs smoothly.

This role is perfect for someone who is organized, detail-oriented, and thrives in a fast-paced environment
. You’ll coordinate logistics, tradeshow item needs and coordinate with our digital marketing specialist in designing and putting items together to ensure our team shows up prepared and polished at every event.

• Coordinate logistics for conferences, trade shows, and company-sponsored events
• Manage booth shipping, setup, and teardown with internal teams and vendors
• Handle hotel bookings, travel coordination, and itinerary information for team members attending; team members will be responsible for booking their own hotel/travel plans, you just need to provide them with details (i.e. dates, hotel codes, etc.)
• Support planning and execution of happy hours, dinners, and customer meetups
• Track conference deliverables (deadlines for sponsor ships, presentations, signage, swag)
• Collaborate with design/creative to produce event assets and swag
• Maintain event budgets, track expenses, and manage vendor invoices
• Keep internal teams aligned by sharing event details, prep documents, and post-event recaps
• Handle communication with artists for our monthly top seller awards
• Occasional travel to provide onsite support for key events

• 2–4 years of experience in event coordination, field marketing, or related role
• Highly organized, with a knack for juggling multiple projects and deadlines
• Strong communication skills (written, verbal, and cross-team collaboration)
• Comfortable managing vendors and negotiating event logistics
• Proficiency in project management tools (Asana, Monday, Trello) and G Suite/Office
• Bonus points for experience with event software (Cvent, Splash) or CRM/marketing tools (Hub Spot, Salesforce)
• Ability to travel up to ~20% for event support

Our office is based in San Clemente, California. We are open to remote workers, but will give preference to local candidates.

The salary range for this position is $70,000 - $90,000 USD. We also provide a comprehensive benefit plan with a 401K match.