Marketing Virtual Assistant: Production & AI Operations

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Marketing Virtual Assistant:
Production & AI Operations based in Canada.

This is a full-time, remote opportunity supporting the production engine of a growing marketing agency.
You’ll transform approved strategies and creative direction into polished, accurate, ready-to-publish content.
The role combines marketing production, AI-assisted workflows, quality control, and operational coordination.
You’ll initially focus on podcast and You Tube production, then progressively expand into short-form video, Canva, social publishing, and local marketing.
Success requires strong attention to detail, technical curiosity, and the ability to follow structured SOPs with increasing independence.
You’ll work across multiple clients, platforms, brands, and content libraries in a highly systemized environment.
The position offers an opportunity to become a trusted part of a scalable production function while helping recover valuable leadership capacity.

• Produce and prepare long-form podcast and You Tube content using established workflows, including video cleanup, transcript correction, captions, formatting, branding, uploads, publishing, and file organization.
• Review AI-generated transcripts and content carefully, correcting spelling, names, terminology, subtitles, formatting issues, and other inaccuracies before publication.
• Create short-form videos using AI-assisted tools, review recommended clips for context and quality, apply approved branding, and prepare assets for Reels, Shorts, Stories, and other channels.
• Produce recurring Canva graphics and Stories from approved templates, ensuring accurate text, images, dates, names, locations, formatting, alignment, and visual consistency.
• Support social media scheduling through Metricool and native platforms, verifying accounts, captions, links, tags, locations, dates, times, and creative assets before publishing.
• Upload approved Google Business Profile content and photographs, verify links and location information, and maintain accurate completion records.
• Manage production tasks in Click Up by following linked SOPs and checklists, updating statuses, attaching final deliverables, and flagging blockers before deadlines.
• Maintain organized Google Drive and digital asset structures using established folder hierarchies and naming conventions.
• Use AI-powered production and productivity tools to improve efficiency while maintaining appropriate human oversight and quality control.
• Identify inconsistencies, missing information, technical problems, branding issues, or other exceptions and elevate them when they could affect deadlines, clients, or reputation.
• Continuously learn new platforms and workflows and progressively take ownership of additional production responsibilities as proficiency and trust increase.

• 2+ years of experience in digital marketing production, content production, video editing, social media, virtual assistance, or a related field.
• Excellent written English and strong communication skills.
• Exceptional attention to detail, accuracy, and quality control.
• Strong organizational skills and the ability to manage multiple clients, accounts, projects, and deadlines.
• Comfortable following detailed SOPs, checklists, templates, prompts, and established workflows consistently.
• Strong technical aptitude and the ability to quickly learn new software and AI-powered platforms.
• Hands-on familiarity with tools such as Canva/Canva Pro, Descript, Opus Clip or similar AI video tools, ChatGPT, Claude, Click Up, Google Workspace, Google Drive, You Tube, Metricool, and Google Business Profile.
• Basic video editing and social media publishing skills.
• Ability to work independently in a remote and asynchronous environment while knowing when to ask questions or elevate genuine issues.
• Reliable computer and internet connection and availability for a full-time, 40-hour-per-week position.
• Genuine interest in a long-term role with increasing responsibility and ownership.
• Experience with podcast production, You Tube, Reels, Tik Tok, Shorts,…