Virtual Assistant - Client Services Manager

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in
administrative / executive assistance
to join our client's team and take their operations to the next level.

In this role, you will be responsible for performing various tasks, including:

• Support daily account management by working closely with an Account Director and serving as a key point of coordination across clients, internal teams, creative partners, and vendors;
• Manage multiple client projects and media campaigns simultaneously, ensuring timelines, deliverables, and deadlines remain on track;
• Assign tasks, monitor progress, and coordinate execution across digital teams, creative partners, media partners, and vendors;
• Oversee campaign launches across digital and traditional media channels, including Meta, influencer, and other paid media initiatives;
• Monitor campaign pacing and execution to ensure campaigns are running according to plan, budget, and strategy;
• Review campaign assets and specifications to help ensure correct formats and sizes before launch;
• Create presentations and proposals and compile research to support client accounts and campaign initiatives;
• Monitor campaign performance, analyze data, and identify opportunities to support campaign optimization;
• Prepare and lead regular client-facing digital performance reporting, communicating key metrics, results, and relevant campaign insights;
• Maintain strong client relationships through proactive communication, reliable follow-through, and excellent service;
• Support client retention by identifying needs, addressing issues proactively, and ensuring a consistently positive client experience;
• Assist with media trafficking, trading, reporting, and billing processes to ensure accuracy and timely execution;
• Maintain organized project documentation and task management systems to ensure campaign details and responsibilities are clearly tracked;
• Help prevent operational errors by carefully reviewing campaign details, deadlines, assets, and deliverables throughout execution;

• Previous experience in Client Services, Account Management, Project Management, Media, Advertising, Marketing, or a similar client-facing role;
• Strong organizational and project management skills with the ability to manage multiple campaigns and priorities simultaneously;
• Excellent attention to detail, particularly when managing campaign timelines, assets, budgets, and deliverables;
• Strong client-facing communication skills and the confidence to communicate professionally with clients, partners, and internal teams;
• Ability to work cross-functionally with digital teams, creative partners, media partners, and vendors;
• Experience tracking projects, assigning tasks, and ensuring deadlines and deliverables are completed accurately and on time;
• Ability to interpret campaign performance data and contribute to optimization decisions;
• Proactive and accountable working style with strong follow-through;
• Strong written and verbal English communication;
• Comfortable learning new technology, reporting platforms, and media systems;
• Ability to work independently while collaborating closely with a small, fast-moving team;

• Work from home;
• Payment in dollars per working hour (40-hour week);
• Starting salary between6$ - 12$per hour depending on your experience, with room for raises based on performance;
• A workplace that values its people;
• Professional development opportunities to grow your career;
• Be part of a supportive team that values your input and achievements;
• Referral bonus:If you refer a candidate, you will receive a $50 bonus once they're hired by one of our clients;