Marketing and Development Assistant

Catapult Opera is a New York City-based chamber opera company dedicated to performing new and undiscovered works at the highest level of vocal and theatrical artistry. The company seeks a Marketing and Development Assistant to support its contributed-revenue goals through grant writing, research, and development operations, while also providing administrative support across marketing and digital communications. This Assistant will work very closely with the Executive Director and be a vital part of a small and growing organization.

This is an ideal role for an organized, early-career arts administrator seeking flexible, part-time work with a mission-driven company.

Employment Type: Part-Time (15–20 hours per week)

Compensation: $20 per hour

Schedule: Flexible, with some evening and weekend availability for performances and events possible

Reports to: Executive Director

Location: Remote, with occasional on-site event work possibly required. New York, NY base preferred, open to discussion.

Ideal

Start Date:

November 1, 2026, interviews rolling until October 26, 2026

• Prepare, write, and submit grant proposals, LOIs, reports, and supporting materials in collaboration with the Executive Director.
• Gather artistic, budgetary, and program evaluation information to support grant application materials.
• Maintain Catapult's grant applications calendar and ensure timely submissions and reporting.
• Research new potential funding sources and share recommendations with the Executive Director.
• Track grant outcomes and maintain records of funder relationships and requirements.
• Prepare Grants Reports for quarterly Board meetings.

• Support donor data management, gift tracking, and acknowledgements.
• Maintain the development CRM and donor database with accurate records and reporting.
• Help prepare appeals, materials, and internal tracking documents.
• Prepare and send special event invitations to current and prospective funders.
• Assist with planning and logistics for donor cultivation events, and provide on-site support including donor engagement and setup/breakdown.
• Assist with post-event follow-up, acknowledgements, and reporting.

• Support the Executive Director in carrying out marketing plans for performances and events.
• Help maintain consistent branding and messaging across company materials.
• Manage the CRM system, including audience and patron records, mailing lists, and contact segmentation for marketing communications.
• Draft, assemble, and schedule newsletters and audience communications.
• Assist with press releases, media lists, and press outreach.
• Track audience and ticketing information to help identify opportunities for growth and visibility.

• Create and schedule content for social media channels in line with the company's voice and mission.
• Make routine website updates, including performance listings, news, and event information.
• Monitor social media and website analytics and prepare regular engagement reports.
• Flag opportunities to improve user experience and online engagement.

• 1–2 years of experience in nonprofit administration, development, or arts administration, including some grant writing, or relevant education experience
• Strong writing, editing, and research skills.
• A love for and knowledge of opera and classical music
• Familiarity with donor databases or CRMs and development best practices.
• Comfort with social media platforms, Canva, Mail Chimp, and Square Space
• Excellent organizational skills and attention to detail.
• Ability to work independently, manage deadlines, and prioritize across multiple areas in a part-time role.
• Comfort working collaboratively…