Communications & Conference Specialist

We are an award-winning California-based environmental consulting firm with 600+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems.

As a people-centric organization, we value collaboration, fairness, and transparency, and are committed to fostering a workplace that supports both personal and professional growth while offering robust career opportunities. We are especially proud of our recent Great Place To Work certification, which reflects an independent assessment of our culture and our team member experiences.

Rincon Consultants is seeking a Communications & Conference Specialist to join our Marketing & Communications team. This role supports Rincon's presence at industry conferences, trade shows, and professional forums while contributing to a broad range of internal and external communications initiatives.

The ideal candidate is an organized, creative, and proactive communicator who enjoys coordinating projects, developing content, and bringing people and resources together. This individual will help manage conference participation from planning through execution, coordinating logistics, sponsor ships, promotional activities, branded materials, and related communications to ensure Rincon shows up professionally and consistently across the markets we serve.

Beyond conferences, this role will support corporate communications, including internal announcements, social media, employee storytelling, and other initiatives that strengthen Rincon’s brand, visibility, and connections with employees, clients, and industry partners.

This is an opportunity for an early-career communications professional to develop experience in corporate communications, brand management, and conference marketing while working alongside a collaborative team of communications, marketing, and design professionals.

A successful Communications & Conference Specialist helps ensure Rincon's presence at industry conferences is organized, professional, and aligned with our broader marketing and communications objectives. They anticipate needs, keep stakeholders informed, manage details with care, and take ownership of projects from initial planning through completion.

They understand that conferences are more than logistical activities. They are opportunities to build relationships, showcase expertise, strengthen brand recognition, and reinforce Rincon's position in the markets we serve.

Beyond conference coordination, this individual contributes to clear, engaging, and consistent communications that connect Rincon's people, expertise, and accomplishments with internal and external audiences. Above all, we're looking for someone who is curious, dependable, collaborative, and excited to grow as part of a creative and strategic communications team.

This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of a Rincon office.

This role will require an in-office presence in Ventura, CA.

• Coordinate Rincon's participation in industry conferences, trade shows, professional association meetings, and external industry forums.
• Manage conference calendars, registrations, sponsor ships, exhibitor requirements, vendor coordination, shipping, and…