Grants Associate

Boys & Girls Clubs of St. Charles County – GRANTS ASSOCIATE

Boys & Girls Clubs mission is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. As a powerful testament, an astounding 54% of national Club alumni have expressed that the Club has had a life-altering impact on them.

You will be responsible for helping to bring this mission to life in this community by building out procedures around grant management, preparing funder‑related reports, identifying potential grant opportunities, and maintaining comprehensive data records related to grants and donations. The Grants Associate reports to the Director of Donor Relations and works very closely with our Finance and Operations teams.

This is a part‑time, 22‑28 hours per week position based at the Administrative Office of Boys & Girls Clubs of St. Charles County but could potentially be a hybrid role with both in‑person and remote work after onboarding is complete. [This position has the potential to become a full‑time role in the future.]

• Design and adapt procedures and tools to be used for developing, executing, and monitoring grant proposals and applications.
• Research and identify likely funding sources and analyze each to identify alignment for specific projects and programs.
• Compile, write, and edit grant applications, exhibiting strong expository writing skills and a high‑level command of proper grammar and spelling.
• Ensure award files are up to date, comprehensive, and meeting funder expectations.
• Maintain current donor and grant records in CRM (Virtuous) and shared drives.
• Monitor and organize grant reporting requirements and translate these milestones into actionable items for program teams to complete.
• Oversee the production of grant reports to include both programmatic and financial progress updates.
• Collaborate closely with the Finance and Operations teams on grant compliance.
• Support the Director of Donor Relations and the resource development team to expand fundraising programs through funder research and prospecting efforts.
• Support the Director of Donor Relations on stewardship planning, implementation, and follow up.
• Prepare and share materials for funder‑related meetings with relevant internal stakeholders across staff teams.
• Successfully complete all assignments to specifications, within specified timeframe and budget as directed and in accordance with agency policies and regulations.
• Support donor stewardship efforts including donor data entry, receipts, and campaigns.
• Perform other related duties as assigned.

• A minimum of one year of experience preparing and securing grants in a nonprofit. Three (3) or more years of experience and/or a bachelor’s degree preferred.
• Knowledge of grants and government funding resources and the data sources necessary for developing grant proposals.
• Ability to take grant ideas from personnel and translate into format required by grant agencies; read, comprehend, interpret, and apply grant regulations and proposal guidelines; plan, develop and coordinate grant programs.
• Project management skills in planning, executing, and leading projects to ensure milestones are met.
• Motivated self‑starter who thrives in a collaborative environment, yet has the ability to work independently, set priorities, and handle multiple projects simultaneously.
• Database management skills, including in use of computers and various software, such as Microsoft Office and donor database system (Virtuous).
• Exceptional written communication skills, organizational skills, and attention to detail.
• Ability to establish and maintain effective working relationships with BGCSTC employees and with representatives of other related agencies, including funders.
• Demonstrated skills and competency in the following areas preferred: the mission, objectives, policies, programs, and procedures of Boys & Girls Clubs of America.

$18‑$24 per hour, depending on experience.

Send cover letter, resume, and three references to adminunit with the subject line, “Grants Associate.”

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