Financial Coordinator – Pet And Animal Advocacy Care Team

FINANCIAL COORDINATOR – PET AND ANIMAL ADVOCACY CARE TEAM

• Barrier-Free Access
• Flexible Hours
• Remote/Micro Volunteering

The financial coordinator is a key administrative volunteer role supporting the financial integrity, transparency, and sustainability of PAACT’s operations. Working closely with PAACT’s executive team, this position helps manage bookkeeping tasks, track donations and expenses, prepare financial summaries, and support the development of financial practices that uphold PAACT’s mission of community-centered animal welfare.

This role is ideal for an individual with strong attention to detail, organizational skills, and an interest in nonprofit financial management. Your work will directly support PAACT’s community programs—including the Care Closet, Tail End Journey, Frosty Paws Sanctuaries, and Foster Friends for Healing—each of which relies on accurate financial tracking to ensure accountability and ongoing service to the community.

• Maintain accurate records of all incoming donations (monetary and material), grants, and fundraising income.
• Track program-related expenses, including supply purchases, emergency support costs, and event-related expenditures.
• Ensure receipts, invoices, and financial documentation are properly filed and accessible.
• Monitor donation trends to identify needs for targeted fundraising or resource drives (e.g., Care Closet shortages).
• Prepare monthly summaries of financial activity for the Executive Team and Board.
• Support processing and acknowledgement of donor contributions as needed.

Budgeting & Reporting

• Assist PAACT’s Executive Team in preparing and revising annual budgets for programs and initiatives.
• Provide quarterly financial updates to help guide strategic planning and long-term organizational growth.
• Support preparation of financial documentation required for grant applications or reporting.

Compliance & Transparency

• Ensure financial practices align with the requirements of Alberta nonprofit societies.
• Uphold PAACT’s commitments to transparency, accountability, and ethical stewardship of community resources.
• Support document preparation for annual filings or reporting obligations.
• Work collaboratively with PAACT’s executive team to ensure financial decisions align with program needs and organizational capacity.
• Participate in planning for fundraising events and help evaluate financial feasibility of proposed initiatives.

18 years old or above

Qualifications

• Experience or coursework in bookkeeping, accounting, finance, or administrative management is preferred.
• Strong organizational skills and a high degree of accuracy.
• Ability to maintain confidentiality and use discretion with sensitive financial information.
• Comfort working independently with periodic check-ins.
• Familiarity with nonprofit operations is an asset but not required.

Time Commitment

• Approximately 10-15 hours per month, with increased hours during fundraising periods or year-end reporting cycles.
• Remote work is acceptable, with occasional virtual or in-person check-ins as needed.

Administrative & Office Work , Behind the Scenes , Board Governance , Financial , Special Skills or Certification

Basic

PAACT is a rapidly growing grassroots nonprofit in Southern Alberta, dedicated to strengthening the bond between pets and their people through compassion, education, and proactive community support. We are seeking dedicated, kind-hearted individuals who share our belief that pets and families deserve dignity, understanding, and accessible care.

Why Volunteer with PAACT?

A Role that Reflects Your Strengths

We recognize that each volunteer brings unique skills and passions. Whether you love hands-on animal care, enjoy public education, have a talent for logistics, or prefer behind-the-scenes support, we will work with you to find a role that aligns with your strengths.

Opportunities include:

• Rehoming and adoption support
• Community outreach and education
• Event planning and fundraising
• Digital content creation and communications
• Administrative or operational support
• And so much more!

Your contributions help…