Outreach and Volunteer Coordinator

Job Title:

Outreach and Volunteer Coordinator

Reports To: Shelter Director

Department: Kennel Operations

FLSA Classification: Non Exempt Hourly

Scheduled

Hours:

Full-time, 40 hours per week; 8:30 a.m. to 5 p.m. (may occasionally require flexibility)

Scheduled Days: Onsite, Saturdays and Sundays (required);
Offsite, 3 days TBD

Computer System: Microsoft Office Suite, Google Suite, Shelter Buddy (training provided)

Pay Rate: $17.00/hour

The Humane Society of the North Bay is an independent non‑profit animal shelter that cares for Vallejo’s lost and abandoned cats and dogs.

We are looking for a candidate to support our work who has compassion for both animals and humans, a strong work ethic, and meticulous attention to detail and data management.

• Assisting the Lead Adoption, Foster, and Rescue Coordinator with screening adoption applications, scheduling meet‑and‑greet events, conducting post‑adoption follow‑up, and maintaining records.
• Keeping in regular contact with fosters for adoption meetings, vaccination updates, and providing photos for social media.
• Attending off‑site adoption events and assisting with rescue outreach.
• Continuously updating data records and performing other requests for assistance as needed.
• Handling remote work during business hours on three days (actual days TBD) and occasionally being contacted after hours for emergency placements.
• Screening volunteer applications, scheduling and conducting orientations and training, and accurately maintaining and frequently updating volunteer data.
• Compiling monthly volunteer activity reports.
• Performing animal handling and training (provided).

• Dedication to humane and compassionate treatment of all animals.
• Excellent organization and time‑management skills.
• Commitment to meticulous and timely processes and data management.
• Excellent customer service and communication skills (written and verbal).
• Ability to work professionally with the public, staff and volunteers.
• Calm and productive in high‑stress situations.
• Flexible and able to adjust tasks as priorities change.
• Basic Microsoft Office skills and data entry.
• Valid CA Driver’s License with a good driving record.
• Experience and comfort level with dogs and cats; willingness to handle unfamiliar animals (training provided).

• Prior animal shelter experience.
• Experience safely handling dogs and cats, including anxious, ill or injured animals.
• At least one year experience with Microsoft Word.

• Sitting for long periods of computer work.
• Repetitive hand movements and fine coordination for data entry.
• Compliance with animal shelter procedures and policies.
• Good vision and hearing to interact with staff, visitors, volunteers, and animals.
• Standing, walking, stooping, bending, reaching overhead and laterally, grasping equipment such as leashes.
• Ability to lift up to 40 lbs without assistance.
• Occasional lifting of heavier loads or animals with assistance.

• Exposure to frightened, agitated or injured animals.
• Potential contact with cleaning agents, veterinary drugs, animal feces, urine, vomit and blood.
• Exposure to loud noises, various odors, and witnessing abuse or neglect.
• Experience with euthanasia cases (where euthanasia is performed for terminal disease, quality of life, or dangerous behavior).

• 401(k)
• Employee discount
• 40 hours paid sick leave
• 40 hours paid time off (accrual after one year of full‑time employment)
• Flexible schedule

HSNB is currently open to the public by appointment only and follows CDC guidelines.

Vallejo, CA 94590:
Reliable commute or intent to relocate before starting work (preferred).

Driver’s License.

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