Administrative Assistant Non-Profit

Job Description

Growing patient advocacy non-profit seeks a motivated Administrative Assistant to help expand our mission-driven organization. Work in a positive environment knowing that you are changing lives every day!

Reporting directly to the Chief Executive Officer (CEO), the Administrative Assistant (AA) provides office support in a one-on-one working relationship. The AA tracks and order supplies, manages shipping, and manages the CEOs schedule. The AA assists the CEO with a high volume of correspondence. The AA also assists with the organization’s communications and marketing and oversees special projects from time to time.

The AA must be a creative problem solver and detail-oriented. The AA must demonstrate the ability to exercise good judgment in a variety of situations, must demonstrate strong written and verbal communication, administrative, and organizational skills, and the ability to balance multiple priorities. The AA must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times, handling a wide variety of activities and confidential matters with discretion.

• Bachelor's degree required.
• Strong work tenure: minimum of three years of experience providing administrative office support, preferably in a non-profit organization.
• Must have valid NY State Driver's License and access to your own vehicle to commute to the office and run local errands (post office, print shop, etc.)

• Proficient in Microsoft Office (Word, Excel) and Google (Gmail, Drive, Docs, Sheets). Able to learn new programs as needed.
• Excellent verbal communication skills and an ability to remain professional in stressful situations is essential.
• Excellent written communication skills, with experience preparing professional correspondence letters and emails, and social media marketing experience.
• Able to draft detailed instructions, policies and procedures, correspondence, memos, and other materials as required.
• Graphic design skills preferred, but not required.

Full-time 9:00 AM - 5:00 PM at our office in Quogue, NY, with the option to work from home 1-2 days per week most weeks. Our office is in a beautiful, bright, sunny, new construction building in a safe neighborhood. Some out of state travel required 2-3 times per year to support the organization’s annual conference and larger events.

This is a full-time hourly position with an hourly wage of $24.04 to $26.44 starting pay (equivalent to $50,000 to $55,000 annual salary based on working 40 hours per week).

Three weeks of paid vacation per year, paid sick time, paid holidays, $50/month stipend for home office supplies. We do not offer direct medical benefits at this time, but we provide up to $300 per month of pre-tax reimbursement of qualified medical expenses through a free QSHERA plan for full-time employees.

Dysautonomia International is the leading 501(c)(3) non-profit organization that advocates for over 70 million people worldwide living with autonomic nervous system disorders. The organization funds medical research, physician education, public awareness and patient empowerment programs around the world. Dysautonomia International is an equal opportunity employer. We are committed to equal treatment of all applicants and employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, disability or other basis protected by law.

Dysautonomia International is the leading 501(c)(3) non-profit organization that advocates for over 70 million people worldwide living with autonomic nervous system disorders, which are collectively known as dysautonomia. The organization funds innovative medical research, physician education, public awareness and patient empowerment programs around the world to improve the lives of people living with dysautonomia.

Dysautonomia International is the leading 501(c)(3) non-profit organization that advocates for over 70 million people worldwide living with autonomic nervous system disorders, which are collectively known as dysautonomia. The organization funds innovative medical research, physician education, public awareness and patient empowerment programs around the world to improve the lives of people living with dysautonomia.