Property Manager Job Madison Wisconsin USA,Real Estate/Property

About us

At Real Property Management‑Greater Milwaukee Suburbs, our proven experience has given us the edge in developing top‑tier property management professionals. We are a small and intimate office, but as a franchisee of one of the largest residential management corporations in the United States, we have a support system unmatched by even the largest firms in Madison.

Our culture revolves around a simple work‑hard‑play‑hard dynamic. One minute you’re laughing and “hanging out” in the office, the next you’re dealing with an extremely urgent and often life‑altering situation for one of our clients or tenants. We expect our staff to always be “on,” but do not believe in assigning busy work or other duties that exist for the sake of existing.

If you’re looking for a job that offers rigidity and constant direction, this is not for you. As such, there is opportunity for significant remote/work from home availability once the individuals becomes more established in their position.

The Property Manager

is responsible for supporting business operations through administrative tasks, as well as providing courteous and professional direct interaction with property owner clients and existing customer tenants. This position is often the face of Real Property Management, and this role interacts with every unit of the business and its personnel.

The type of person we feel would be successful would be highly organized with strong time‑management skills and an understanding of prioritization. This individual would be naturally driven to provide excellent customer service and to instill trust in colleagues, clients, and customers alike, and would be a natural communicator with good attention to detail, a sense of urgency, and being able to maintain a professional demeanor in what many would consider highly difficult/stressful customer interactions.

A person in this role would have extraordinarily tough skin while able to maintain a constant smile on their face.

ESSENTIAL RESPONSIBILITIES

Hands‑on management of existing scatter site property portfolio

Auditing advertisements and monitoring leasing activity for available rental properties

Maintaining regular, close contact with current clients

Work closely with Maintenance Coordinator to organize repairs and maintenance for managed properties.

Conducting periodic inspections of managed properties

Managing portfolio correspondence

Responding to inquiries and onboarding new property owner clients

Executing appropriate actions against tenants in arrears

Authorizing payment of client invoices

Managing client insurance claims and payments

Auditing monthly vacancy boards and yearly vacancy/leasing trends.

Performing rent reviews

Conducting pre‑vacancy inspections

Preparing outgoing property condition reports

Attending and participating in office meetings

Attending and participating in training sessions as directed by the General Manager

Adhering to all procedures required in this role.

Providing feedback for and participating in continuous improvement of procedures and processes

Other duties as assigned

REQUIREMENTS

5 or more years of experience in Property Management industry, preferably 3rd party management of scatter site portfolio(s)
General experience in office administration/organization
Computer proficiency – Microsoft Office
App Folio experience highly preferred
Local area knowledge
Valid Driver’s License & Proof of Insurance
Competency in the following:
- Fair Housing Laws
- WI Landlord/Tenant Laws
- Property Maintenance
- Project Management
- Staff Supervision

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