Diligence & Settlement Coordinator

WHO WE ARE

The world’s finest art, automobiles, and antiques are sold at auction — so too is luxury real estate. Enter the smart way to buy and sell luxury properties. Our expert team curates the world’s finest properties, matches them with the most capable property connoisseurs from across the globe, and facilitates easy, market-driven transactions.

Since 2008, we have closed $5B in luxury properties, with the typical sale ranging between $2.5M and $30M — and are dominating the $10M-plus industry. Our business has spanned the globe, including 46 US states and 36 countries, and we host a database of over 950,000 global contacts. In November 2021, we were acquired by Sotheby’s, the world’s premier destination for fine art and luxury goods, and Anywhere (Formerly Realogy Holdings Corp.),

the largest full-service residential real estate services company in the United States. Today, we continue to partner with all real estate companies and, through these additional resources and reach, service all brands and clientele better than ever before.

At Concierge Auctions, it’s not only about “what” we do, but also “who” we are. We believe in innovation — in staying ahead of the curve — with modern design and creative messaging. We are committed, we have high standards and we work very hard. We get things done quickly, and we produce quality work. We are a results driven organization and we truly feel that we’ve built a team of MVPs.

Want in?

We are looking for a member of our growing team to manage and oversee domestic diligence and settlement services, including but not limited to creating, proofing, editing, revising and occasionally negotiating legal documents, contracts and execution, diligence preparation, and correspondence required for residential real estate transactions. Additionally, you will be responsible for maintaining files; performing due diligence; monitoring the progress of open real estate matters;

and, following up to ensure all required actions are completed in a timely manner.

• Lead the preparation and review of property due diligence packages for each property that goes to auction, including, but not limited to: purchase and sale agreements, disclosures, inspection(s), surveys, title commitments, mortgage/lien descriptions, deeds, easements, plans/permits, restrictions, etc.
• Coordinating with sellers, attorneys, title agents, closing managers, our legal counsel, and our auction team regarding updates to the documents included in the diligence package (PSA, preliminary title reports, disclosures, etc).
• Preparing and sending contracts and associated forms to buyers and sellers for electronic signatures.
• Act as the Concierge Auctions representative responsible for reviewing title commitments, title exception documents, and surveys in tandem with the real estate attorneys, brokers and agents.
• Preparing, interpreting, and communicating contract language for legal matters.
• Working hand‑in‑hand with the Project Director team on each transaction to ensure we are prepared for a successful closing.
• Working within Salesforce and Dropbox to keep records and manage files.
• Researching and analyzing law sources such as statutes, recorded judicial decisions, legal articles and legal codes with the goal of ensuring the diligence documents prepared, adhere to local laws and regulations while still aligning with our auction process.
• Communicating with our clients (sellers, agents, attorneys and closing agents) and internal team members to ensure all diligence information is on track to be received and approved on time for successful auction.

• Liaise externally with parties (buyer, seller, real estate agents, attorneys, title and closing companies, etc) from contract execution to closing.
• Maintain timely and accurate reporting of all scheduled closings, including but not limited to accurate tracking of closing proceeds.
• Process, review and organize every closing file and document corresponding information in our CRM system.
• Submit invoices to the Closing Agent of proceeds due, and review Closing Statements to ensure accurate reflection.
• Order…