Real Estate Virtual Assistant – CRM Management Expert

Job Summary

The Elite Job is seeking a highly organized and proactive Real Estate Virtual Assistant with expertise in CRM management to support our growing real estate operations. This role is ideal for an individual who thrives in a fast-paced, digital environment and is passionate about optimizing client relationships and operational workflows. You will play a crucial role in managing client data, streamlining communications, and supporting sales and marketing efforts to ensure maximum efficiency and client satisfaction.

• Manage and maintain real estate CRM systems to ensure accurate and up-to-date client information.
• Track leads, follow-ups, and property listings while ensuring timely communication with clients and stakeholders.
• Coordinate appointments, virtual tours, and meetings with clients, agents, and partners.
• Assist in preparing marketing campaigns, email newsletters, and social media updates related to property listings.
• Generate and analyze reports to track lead progress, sales performance, and CRM activity.
• Handle administrative tasks such as document preparation, data entry, and file management.
• Collaborate with real estate agents and team members to streamline processes and enhance customer experience.
• Troubleshoot and resolve CRM-related issues and suggest improvements for operational efficiency.

• Proven experience working with real estate CRM platforms (e.g., Hub Spot, Zoho, Salesforce, Follow Up Boss, or similar).
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage sensitive client information with discretion and professionalism.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and basic data analytics tools.
• Strong problem-solving skills and the ability to work independently in a remote environment.

• Minimum 2 years of experience as a Virtual Assistant or Administrative Support in the real estate industry.
• Prior experience in CRM management and real estate sales or marketing support is highly preferred.

• Flexible remote work schedule.
• Expected availability: 5 days a week, 6–8 hours per day.
• Some overlap with team meetings may be required.

• Deep understanding of real estate operations, lead management, and client engagement processes.
• Ability to prioritize tasks, meet deadlines, and adapt to changing business needs.
• Strong analytical skills to interpret CRM data and generate actionable insights.
• Highly self-motivated and comfortable working independently in a virtual setup.
• Proactive in identifying opportunities for process improvements and implementing solutions.

• Competitive remote salary with performance-based incentives.
• Opportunity to work with a dynamic, supportive, and growth-oriented team.
• Flexible work environment with autonomy and the ability to manage your own schedule.
• Professional development opportunities and access to industry tools and training.
• Exposure to a wide network of real estate professionals and potential career growth.

At The Elite Job, we value talent, initiative, and dedication. Joining our team means being part of a forward-thinking company that emphasizes innovation, collaboration, and personal growth. You will have the chance to make a real impact in the real estate sector while enjoying the flexibility and convenience of a remote work environment.

Interested candidates are encouraged to submit their resume and a cover letter detailing relevant experience and skills to us with the subject line:
Application – Real Estate Virtual Assistant – CRM Management Expert
.

Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for an interview.