Property Manager

Chemtov Property Management specializes in condominium management, offering reliable and hands-on services tailored to the unique needs of condo communities. We collaborate closely with condo boards and residents to ensure smooth day-to-day operations, proactive maintenance, and transparent financial oversight. Our mission is to protect and enhance the value of each property we manage. We are committed to fostering strong, lasting relationships built on trust, responsiveness, and tangible results.

As a mid-sized company, Chemtov offers a distinct advantage over larger firms by delivering the personalized attention each client deserves. We take pride in being accessible, detail-oriented, and fully engaged with every property in our portfolio, ensuring that no client ever feels like just a number.

Role Description

This is a full-time hybrid role for a Property Manager located in Montreal, QC, with some work-from-home acceptable. The Property Manager will be responsible for managing daily operations of condominium properties, coordinating with residents and condo boards, overseeing maintenance and repair work, ensuring compliance with regulations, and maintaining financial records and budgets. The role also involves the implementation of property policies, problem resolution, and enhancing property value.

Qualifications:

• Property Management, Facility Management, and Maintenance Coordination skills
• Financial Oversight, Budget Management, and Financial Reporting skills
• Minimum 2-3 years of experience managing condominium or residential properties
• Ability to coordinate building operations, preventive maintenance, and contractor services
• Experience managing building emergencies and routine service schedules
• Strong Communication, Interpersonal Skills, and Conflict Resolution skills
• Knowledge of Property Laws and Regulations
• Excellent Organizational and Time Management skills
• Proficiency in Property Management Software and Tools
• Ability to work independently and in a hybrid environment
• Bachelor's degree in Business Administration, Real Estate, or related field is a plus
• Experience in the property management industry is highly desirable
• Familiarity with Quebec condo legislation, the Civil Code, and industry best practices
• Understanding of Law 16, Law 122, and reserve fund study requirements
• Excellent verbal and written communication skills in English and French
• Professionalism in handling inquiries and resolving disputes with owners and residents
• Diplomatic and proactive in sensitive or escalated situations
• Proficient in property management software (e.g., Condo Manager, Condo Web, Upper Bee)
• Comfortable using Google Workspace and digital document platforms
• Excellent organizational and time management abilities
• Capable of working independently in a hybrid setting with minimal supervision
• Available for evening meetings and on-call responsibilities
• Valid driver's license and access to a vehicle is considered a strong asset

Key responsibilities:

• Coordinating with residents and Boards of Directors
• Overseeing regular and emergency maintenance
• Ensuring compliance with provincial regulations and syndicate by-laws
• Managing budgets, financial reports, and service contracts
• Preparing and attending
  
  Board meeting sand
  
  Annual General Meetings (AGMs)
• Communicating clearly and effectively with all stakeholders
• Ability to create, manage, and interpret annual budgets, financial statements, and reserve fund plans
• Skilled in financial forecasting, invoice approval, and cost-control strategies
• Experience reporting to Boards and responding to financial inquiries
• Experience reporting to Boards and responding to financial inquiries
• Contributing to the long-term value and stability of each property
• Ability to organize and lead Board meetings and AGMs
• Skilled at preparing board packages, taking minutes, and issuing meeting notices
• Comfortable offering operational, financial, and legal guidance to Board members