Lease Documentation Coordinator

About Quad Real Property Group

Quad Real Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, Quad Real has expanded its capabilities globally for investments in equity and debt in both the public and private markets. Quad Real invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

Quad Real seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. Quad Real:
Excellence lives here.

Reporting to the Regional Director, Lease Documentation for Office and Industrial (BC), the Lease Documentation Coordinator is responsible for providing accurate and timely administrative support and customer service to the Lease Documentation team, the regional Office and Industrial (BC) Leasing Team, and its clients.

• Prepare initial drafts of leases, amending agreements, extension agreements, consents and other related lease documentation
• Review and revise agreements with comments from tenants and/or leasing team
• Prepare, Review and Revise Document Summaries for new leases, extensions, renewals, and offers in a timely and efficient manner
• Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies
• Utilize leasing software (Deal Manager) to review and prepare documentation packages for Leasing and Investment Management approval
• Manage the execution of documents, both externally and internally, using Docu Sign
• Distribute fully-executed documentation (both externally and internally) and upload documentation to the SharePoint property portal
• Prepare and process internal leasing fee calculations
• Process monthly reporting on Lease Documentation fees
• Collect, review, and track all legal invoices for the region, ensuring correct billing entities and obtain relevant approvals for processing
• Effectively track and record lease and related documentation in prescribed manner (tech platforms, excel trackers, etc.)
• Run title searches and corporate searches
• Provide administrative support to the Lease Documentation department
• Miscellaneous correspondence as required
• Liaise with Leasing, Investment Management, Operations, tenants, solicitors, and brokers as needed
• Other related duties as required

• A minimum 2 years of experience in the commercial real estate industry
• 3-5 years of related administrative experience, including basic account processing (A/R, A/P), preferably with knowledge in the areas of leasing and contract law
• Advanced skills in Microsoft Word, Microsoft Excel, Docu Sign and Share Point
• 2 years of experience in drafting leases, amending agreements, extension agreements, consents and other ancillary real estate lease documentation
• Exceptional attention to detail and accuracy
• Confident working independently, with strong organizational, planning and time management skills as manager may be in remote office
• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines
• Highly effective at prioritizing workload and handling competing priorities
• Excellent and well-developed relationship skills; superior oral and written communication skills
• Ability to work well as part of a busy team and to develop and sustain strong co‑operative working relationships both internally and externally
• Experience with Yardi Voyager, Deal Manager and Microsoft Office 365 suite (One Drive, Teams) is an…