Remote Real Estate Transaction Coordinator

Venture Copilot connects ambitious US founders with vetted global talent. We accept fewer than 1% of applicants and stay involved after placement, so the match works long after day one.

Hear why we exist, what we believe in, and who we're building for:

We're looking for a detail-driven Real Estate Transaction Coordinator to guide deals from contract to close for a Miami-based real estate team.

You'll keep every transaction on track: tracking deadlines, coordinating with agents, lenders, title companies, and clients, and making sure the paperwork is complete and on time. Accuracy and calm follow-through are what make this role work.

You'll be matched with a US-based founder or executive at a growing company. We match on skills, working style, and timezone before you start, and we run a setup call before your first day so the first weeks are smooth.

In real estate, a missed deadline can put a deal  keep every file organized and every party informed, so agents can focus on clients and closings.

• Open and manage transaction files from contract to close
• Track key dates, including escrow, inspection, appraisal, and financing deadlines
• Review agreements and confirm documents are complete and signed
• Maintain accurate checklists for each transaction

• Serve as the point of contact for agents, lenders, title companies, and clients
• Schedule inspections, appraisals, and closing appointments
• Send reminders and follow up on outstanding items
• Communicate updates to all parties clearly and promptly

• Keep transaction records current in the CRM or transaction platform
• Prepare status reports on active and pending deals
• Ensure files are complete and compliant after closing

• Professional English fluency, written and spoken
• 2+ years in real estate coordination, transaction support, or a similar detail-heavy role
• Familiarity with the US real estate transaction process
• Excellent organization, with strong follow-through on deadlines
• Comfort with CRMs and document tools such as Docu Sign
• A stable internet connection and a professional remote workspace

• Prior transaction coordinator or real estate assistant experience
• Experience with platforms such as Dotloop, Sky Slope, or similar
• Experience supporting Florida agents or brokerages
• Familiarity with Florida real estate contracts and closing practices
• Fully remote: work from anywhere in the MENA region with a stable internet connection
• Competitive salary: top-tier pay for your skills and experience
• Long-term contracts: we hire for lasting partnerships, not short projects
• Account Manager support: regular check-ins so you're never flying solo
• Room to grow: work alongside founders building real companies, with more ownership as you prove yourself

Organized, resourceful, and ready to work alongside founders who are building real companies? This role is for you.