Acquisition & Operations Coordinator

Our client is a U.S.

-based real estate company that buys distressed properties, working directly with property owners and building its own deal pipeline. It is a small, owner-led team where the right person will have real influence on how internal systems and processes are built.

We are looking for an Acquisitions & Operations Coordinator to keep the deal pipeline full, organized and moving. In this role, you will research pre-foreclosure and tax-delinquent properties, build clean contact lists, run outreach in Hub Spot, and handle the contracts and scheduling that turn a lead into a closed deal. You will work directly with the owners and support them across lead generation, CRM management, transaction support and marketing.

Location:

100% Remote (LATAM only)
Language Requirements:
Professional English (C1)

Schedule:

Full-time

Start Date:

ASAP

• Paid in USD
• Remote work from anywhere in LATAM
• Part-time start with a path to full-time
• Direct work with the owners and real influence on how systems are built

• Monitor county websites on a set schedule for pre-foreclosure filings and tax-delinquent properties
• Pull and filter property lists in Prop Stream based on target criteria
• Skip trace owners to find current phone numbers and contact details
• Add every new property and owner to the database with complete and accurate records
• Enter and update contacts, properties and deals in Hub Spot
• Organize contacts into lists and enroll them in the right email and call sequences
• Keep call lists clean and call-ready: no duplicates, no bad numbers, Do Not Call requests honored
• Track the status of every lead so nothing falls through the cracks
• Prepare purchase and sale contracts from approved templates and track e-signatures to completion
• Keep signed documents filed and deal records up to date
• Schedule seller appointments, property walkthroughs and buyer showings, and manage the owner’s calendar
• Post properties for sale in local Facebook groups and other social channels, and route serious buyers into Hub Spot

• Experience with Hub Spot (strongly preferred)
• Strong attention to detail, able to catch a wrong digit or a missing field
• Organized and self-directed, able to run a daily routine without reminders
• Comfortable learning new software quickly
• Clear, professional writing for emails, posts and messages
• Reliable and trustworthy with sensitive personal and financial information
• Nice to have: experience with another CRM, real estate, title, lending or property management background, familiarity with Prop Stream, skip tracing or county record searches, and understanding of Do Not Call and telemarketing rules