Chief of Staff JENGOLEA)

• Job title:
  
  Chief of Staff
• Job L1EA
• Industry: Real Estate Development & Design
• Location:
  
  South Africa or LATAM
• Job status:
  Full Time
• Work schedule:
  
  Monday to Friday, 8:00am to 5:00pm Eastern Time
• Salary: $4000 per month

About the client

The client is a dynamic multi-entity family office and serial entrepreneur operating across four distinct market sectors:

The business operates with a small, high-touch core team—including licensed brokers, property accountants, bookkeepers, and studio managers. The Managing Partner requires a central partner to maintain cross-business oversight, streamline administrative follow-through, and bridge operational gaps across all four sectors.

As the Chief of Staff, you will serve as the primary point of organizational accountability and central connective tissue across all four business entities and personal operations.

You are the "layer above and between" the Managing Partner, external accountants, bookkeepers, studio managers, contractors, and clients—ensuring information is gathered, organized, updated, and dispatches to the right people on time. You will manage executive priorities, oversee property management logistics, support back-office design procurement, monitor fitness expansion deliverables, and handle high-level executive and personal administration.

As you demonstrate capability, the role will expand to include light marketing, client outreach, and broader operational management to drive business growth and client retention.

• Master Property Registry:
  Maintain a current master database across all properties (holding entities, tenant details, rent schedules, security deposit holdings, lease expiration alerts at 120/90/60 days, insurance policies, tax appeal timelines, and utility logins).
• Monthly Utility Close:
  Download, review, flag variance (>20% spikes), and reconcile monthly statements across all owner-paid utilities by the 7th of every month for the bookkeeper.
• Standard Operating Procedures (SOPs):
  Write and execute SOPs for acquisitions, tenant move-in/move-out workflows, utility transfers, lease renewals, and maintenance requests.
• Property Administration:
  Field tenant and vendor requests, coordinate property access, manage insurance/permit renewals, and log property maintenance/markup fees.

• Project Back-Office:
  Set up and maintain project files, scope sheets, vendor contracts, and decision logs for all active interior design jobs.
• Purchasing & Logistics Tracker:
  Track all orders from procurement to delivery (SKUs, deposits, delivery dates, damage reports, and storage logistics).
• Budget & Invoicing Control:
  Perform weekly updates on budget vs. committed spend; draft client invoices, reconcile vendor receipts, and pass coded records to the financial team.
• Marketing & Client Outreach:
  Compile project photos, maintain the CRM database, draft client check-ins, coordinate project photography, and manage digital portfolio updates during lull…