Buying Administrator

Are you looking for a new challenge in a buying role? If so, we have an exciting opportunity for you to join our Buying team as a Buying Administrator supporting our Womenswear category!

We offer hybrid working between your home and our functional hub offices in our Newcastle Flagship store, offering a collaborative and innovative working space.

We are also open to applications from candidates based in London, with access to our Wigmore Street Head Office, while remaining connected to the wider Buying team.

• 33 days annual leave (inclusive of 8 bank holidays) and a buying holiday benefits scheme in which you are eligible to buy a further 5 days across the year
• Your birthday off as an additional day annual leave – this can be taken any day within your birth month.
• Up to 25% discount in all Fenwick stores and
• We Care  
  -24/7 GP, wellbeing advice & support service
• Hybrid working (Typically Thursday & Friday working from home)

We’re looking for a Buying Administrator to support our Womenswear Buying and Merchandising teams across Fenwick’s retail and digital channels. This role plays a vital part in the end-to-end trading process, ensuring stock, data and systems are accurately managed to support strong commercial performance and a seamless customer experience.

Working closely with Buyers and Merchandisers, you’ll manage purchase orders, track deliveries, maintain accurate product and Stock Keeping Unit (SKU) data, and support sales and stock analysis. You’ll help ensure ranges are set up correctly in systems, promotional activity is implemented on time, and suppliers meet Fenwick’s priorities, while working cross-functionally with Digital, Retail, Finance and Logistics to resolve issues quickly and effectively.

This role suits someone highly organised, numerate and confident working under pressure, with strong Excel skills and a keen commercial eye. You’ll bring great attention to detail, clear communication skills and a proactive mindset, alongside an interest in fashion and womenswear trends and an enthusiasm for supporting a fast‑paced, collaborative buying environment.

• Experience with in an administrator role is desirable.
• A keen interest in Buying and premium retail.
• Confident and comfortable with using initiative.
• Good relationship building skills.
• Able to manage time well and prioritise multiple work streams.
• Highly numerate and IT literate especially in Excel.
• A keen interest in womenswear, fashion retail and emerging trends.
• Good analytical skills.

Fenwick is rich with heritage and history and have been style pioneers since 1882 when our first store opened. We know luxury and are proud to remain the largest independent, family‑owned group of department stores within the UK. We are on an exciting journey to exceed our customers' expectations and we are always on the lookout for new talent to join us.

Our collaborative spirit unites a workforce of over 2,000 individuals across our stores, as well as in our support functions, encompassing Digital, Buying & Merchandising, IT, Finance, People, Customer Service teams, and our cherished restaurants and distribution centres.

In 2023 we launched our ‘Quiet No More’ campaign, enhancing our presence on the UK high street as well as our eCommerce website going from strength to strength. Together, we form the beating heart of Fenwick, driving forward our vision for excellence and innovation. Join us as we pave the way toward an even brighter tomorrow, where tradition meets transformation!