Business Administration and Development Coordinator

Business Administration and Development Coordinator

Location: Montreal / Hybrid or remote work depending on the organization . Job type: Full-time.
Hours: 40 hours per week.
Company: Prositeweb Inc.

Prositeweb is seeking an organized, proactive, and communicative individual for a hybrid role in administration and business development . The successful candidate will play a central role in the smooth operation of the company’s administrative functions, while actively supporting growth through prospecting, opportunity tracking, pre-qualification of incoming leads, and the organization of sales initiatives. This position is ideal for a versatile individual who enjoys structuring, coordinating, and moving projects forward, as well as contributing to the development of new business opportunities.

• To ensure the daily administrative follow-up of the company
• Organize internal documents, files and information
• Carry out the necessary follow-ups with clients, partners or collaborators
• Responding to certain general inquiries and directing requests to the correct place
• Coordinate appointments, calls, meetings and reminders
• Update tracking tools, contact lists, spreadsheets and CRM
• Assisting with the preparation of basic administrative documents, submissions, or presentations
• Ensuring the smooth flow of information between the different activities of the company

• Conduct targeted prospecting activities, particularly on Linked In
• Research and qualify new contacts or potential companies
• Conduct initial follow-ups with prospective clients
• Responding to incoming calls or requests using a pre-qualification approach
• Identify the initial needs of prospects and gather relevant information
• Schedule follow-up appointments or calls with management
• Keep information related to business opportunities up to date
• Ensure structured and regular follow-ups

• Identify relevant opportunities for the company: events, calls for tenders, partnerships, visibility opportunities
• Identify interesting strategic events or networking activities
• Contribute to the commercial organization and monitoring of development initiatives
• Publish content on social media using materials already prepared by the team
• Perform simple coordination tasks related to the company’s digital presence
• Report opportunities, trends, or useful information to management

• 50% administration and coordination
• 30% prospecting and sales follow-up
• 20% monitoring, opportunity research, events, sales organization and distribution of provided content

• Excellent organization and a good sense of priorities
• Good ability to manage multiple files simultaneously
• Fluency in written and oral communication
• Comfort with calls, follow-ups and professional exchanges
• Ability to work independently and in a structured manner
• Initiative and practicality
• Interest in business development and company growth
• Good command of common digital tools

• Experience in administration, coordination, customer service, sales support, or business development
• Knowledge of Linked In for prospecting or professional networking
• Ability to use tools such as Google Workspace, Excel, CRM, scheduling platforms, or collaborative tools
• Good quality of written and spoken French
• Functional English is an asset
• Experience in an SME or agency environment: a significant asset

We are looking for someone capable of:

• keep the administration well structured
• actively support prospecting efforts
• ensure proper follow-up of opportunities
• to help the company stay organized, visible and moving forward

This position is neither a sales management role nor a full-fledged marketing role. It is a key role in coordination, sales support, and organization .

• Lead and inbound call tracking
• Prospecting and follow-ups
• Monitoring and opportunities
• Social media posts

You will join a growing company with a clear vision, a versatile environment, and a concrete role in the organization and development of activities. You will contribute directly to the company’s internal structure and the creation of new opportunities.