Commercial Administrative Assistant; Remote
Top Notch Roofing -- Commercial Sales Division Commercial Administrative Assistant (Remote)
Remote (PST Hours) | Full-Time | $1,900/month USD
Be the Structure Behind the Rainmaker.Top Notch Roofing is a GAF Master Elite certified commercial roofing company serving the Fraser Valley for over 30 years. We're looking for a Commercial Administrative Assistant to support our Commercial Sales Consultant -- owning their calendar, tracking every commitment, driving follow-through, and supporting estimating.
This role is the counterweight to a driven, relationship-first salesperson. You bring the structure they lack with a "firm hand, warm heart."
What You'll Own- Build and defend the Sales Consultant's weekly schedule with zero conflicts
- Track every commitment through to completion with zero missed follow-ups
- Prepare take-offs and estimates, including specs, Eagle View measurements, and pricing templates
- Keep Job Nimbus accurate with a 95-100% CRM accuracy standard
- Proactively flag stalled items before they become problems
- Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities
- Assertive warmth: Comfortable holding a senior leader accountable while maintaining a positive working relationship
- Self-starting: Builds their own systems and doesn't wait for direction
- Relentless follow-through: Personally offended by dropped balls
- Precision: Verifies rather than assumes
- Ownership mindset: Sees what needs to happen and makes sure it gets done
- Conflict-avoidant or uncomfortable correcting a senior leader
- Waits for direction or asks, "What do you need me to do?"
- Gauges performance by the boss's mood rather than their own standard
- Lets commitments, follow-ups, or details slip through the cracks
- 2+ years supporting a senior leader where you owned the structure
- Proven experience building or owning a tracking system, CRM, or calendar
- Excellent written English
- Comfort with measurements, pricing, and spreadsheets
- Job Nimbus or similar CRM experience
- Strong organizational skills and the ability to manage multiple priorities remotely
- $1,900/month USD
- Full-time, remote; must be available during PST hours
Top Notch Roofing is looking for someone who wants to become an essential part of the team bringing structure, consistency, and follow-through to a growing commercial sales operation.
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