Department Specialist ; Records Management - M365

RMS is the legal authority concerning records over the executive branch. It may provide services to legislative and judicial branches as well as to local governments in regards to records management issues. RMS provides expertise and assistance to Michigan government agencies by establishing policy, standards, procedures, and guidelines for recordkeeping. It is also responsible for providing education and training to agencies regarding records management issues.

Additionally, RMS provides various services designed to allow government agencies to focus on their core mission instead of on records management. Services include physical storage, media storage, confidential document destruction, document scanning, e-signature, and electronic document management.

RMS is looking for a self-motivated worker who likes a challenge and a fast-paced environment. This position offers the opportunity to do interesting work that makes a difference for the agencies we serve and through them the citizens of Michigan. The position has exposure to a variety of aspects of information management and governance and exposure to all areas of state government.

You would be responsible for assisting agencies with managing their records in a variety of ways. Primarily, the position serves as a specialist assisting agencies with managing content within the M365 environment. In doing so, you will analyze existing storage methods implemented by the agencies and recommend and provide guidance in implementing strategies for managing records to their proper disposition.

Responsibilities include a wide range of duties intended to ensure a positive user experience, such as incorporating usability best practices, project management, file plan design, user interface, and records management awareness, training, and user support documentation. The position also includes duties related to system requirements and documentation, such as planning, design, development, testing, evaluation, operation, enhancement, and maintenance functions. While this is not an IT position, you will work closely with IT support teams, providing subject matter expertise on M365 from a Records Management perspective.

You will interact heavily with state agencies, frequently making presentations and leading meetings, both to small groups of a few people and to large audiences of several hundred people.

The position also may be exposed to a variety of information governance topics. RMS is in a constant state of investigating new tools and techniques to keep up with customer needs as well as the ever-changing field of information governance. This could include fields like data analytics, eSignature, FOIA, legal holds, and lifecycle and records management in a variety of software tools.

This position offers continued opportunity for growth and learning in the quickly changing landscape of records and information management. Professional development training is supported to keep you abreast of advancements in practices and technology.

For additional information, pelase see the links below:

• Position Description
• The Department of Technology, Management and Budget supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

The office location is Lansing, MI. The State of Michigan is not able to offer employment to out of state applicants that do not plan to relocate. The…