Administrative Specialist ; Municipal

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:
The salary range for this position is $61,749.69 to $ for Schedule A, and $61,749.69 to $95,146.95 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Judiciary offers a strong opportunity for growth.

Under the general direction of the Court Executive 2B (Municipal Division Manager) and other designated personnel, this position serves as a lead professional in overseeing and supporting the vicinage’s 70 municipal courts. The ideal candidate will be enthusiastic, detail-oriented, and customer service focused, with strong written and verbal communication skills.

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Conducting mandatory on-site visitations, financial audits, and ongoing monitoring of municipal courts to assess compliance with the New Jersey Rules of Court, Supreme Court directives, applicable laws, and established policies and procedures governing municipal court operations.
• Conducting Administrative In Sessions
• Reviewing municipal court budget proposals, identifying deficiencies, and assisting courts in preparing final budgets for submission to the Assignment Judge.
• Monitoring case management practices and analyzing court backlogs.
• Preparing and implementing backlog reduction plans.
• Assisting in the development of court consolidation, merger, and withdrawal processes.
• Establishing and improving court workflow systems and operational procedures.
• Reviewing and assisting in the preparation of court security plans.
• Investigating and responding to customer complaints and inquiries in a timely and professional manner.
• Facilitating discussions among state, county, and local officials.
• Preparing written reports, presentations, training materials, and other non-routine correspondence.
• Mentoring, coaching, training, and motivating court staff.
• Delivering presentations to judges, court administrators, and support staff.
• Providing technical assistance to municipal judges and court personnel.
• Developing, implementing, and monitoring action plans for courts experiencing operational challenges or crises.
• Managing multiple assignments while demonstrating effective time management and prioritization skills.
• Contributing positively as a member of a professional team.
• Providing high-quality service to both internal and external customers, including diverse and limited English proficient court users.
• Maintaining the confidentiality of division and court matters.
• Treating all individuals with dignity and respect.
• Serving as a subject matter expert in municipal court operations.
• Utilizing or learning systems such as ATS/ACS, PCSAM, Page Center, Web Reports, ODR, eCourts, Zoom, and Teams; familiarity with these systems is helpful but not required.
• Performing other duties as assigned.

Regular and…