San Diego Private Aviation - Weekend Flight Coordinator

Job Information Location

Carlsbad CA – McClellan Palomar Airport

Full Time - Weekend Flight Coordinator

Latitude 33 Aviation LLC is looking for a motivated individual with a passion for aviation and attention to detail, to join our team on Trip Support in an entry level role. Primary responsibilities include arranging logistics and accommodations for clients, aircraft owners and crew prior to scheduled flights and providing ongoing support for current missions. This entry level position is multifaceted and fast‑paced, and requires an individual who is a team player, and is able to multi‑task while remaining focused and professional.

A successful applicant must be reliable, self‑motivated, detail‑oriented, and organized, have strong interpersonal skills, and be able to communicate effectively both verbally and in written form, have a sound employment background, demonstrate integrity in their actions, and possess a professional work ethic.

• Daily: prepare trip sheets for each aircraft movement to include:
  Notification of FBOs, selection of appropriate best contract fuel provider, confirmation of catering and ground transportation services for clients, logistics and accommodations for crew. Send to crew and confirm receipt of each.
• Arrange client in‑flight catering, ground transportation services or rental cars, accommodations and special requests
• Provide ongoing trip support to crew and clients: communicate delays and diversions, real time flight tracking updates.
• Arrange crew airlines, rental cars and accommodations
• Work with flight crews to prepare for adverse weather and airport closures
• Complete preflight briefings with crew for each Part 135 Charter flight
• Arrange international flights:
  • Coordinate international departures and arrivals with the appropriate US Customs Border Patrol office
  • Input crew and passenger information into the Electronic Advanced Passenger Information system. Assist crew members in filing.
  • Confirm handling services with international providers, send appropriate documentation for aircraft, crew, and passengers.

• Excellent communication and customer service skills with our team of crew members, office staff, management, clients and aircraft owners.
• Professional appearance and attitude.
• Top organizational skills, multi-tasking and ability to work under pressure.
• Ability to read, write, and speak English fluently.
• Experience with MS Office as well as Google Office applications.

Some college education preferred. Aviation experience preferred but not required. Relative work experience in logistics or customer service taken into consideration.

8 hour shift assignments to be between the hours of 8:00am and 5:00pm. Partial Week - Weekend schedule is immediate need and Holidays are required with appropriate compensation.

Not a remote position. Office and airport operations setting. Working conditions include working alone and with others, with frequent interruptions and phone calls, computer and computer work.

Hourly pay. Accrued paid time off.

Qualified applicants will be contacted by Latitude 33 after review of their submitted application and résumé. Applications not completed accurately and in their entirety, will be disqualified from consideration. We request that applicants not call or email Latitude 33 directly regarding the status of their submission.