AR and Billing Specialist

Position Summary We are seeking a detail-oriented and motivated Billing & Accounts Receivable Specialist to join our finance team. This role is responsible for accurately processing invoices, monitoring customer accounts, posting payments, resolving billing discrepancies, managing collections efforts, and maintaining strong customer relationships. The ideal candidate will possess excellent analytical skills, a customer-focused mindset, and the ability to thrive in a fast-paced environment.

Key Responsibilities Generate, review, and distribute customer invoices in a timely and accurate manner.

Submit invoices via email, customer portals, EDI systems, or other required billing platforms.

Monitor accounts receivable balances and track outstanding payments.

Post customer payments and apply cash receipts to the appropriate accounts.

Investigate and resolve billing discrepancies, payment issues, and customer inquiries.

Conduct collection activities on overdue accounts while maintaining positive customer relationships.

Reconcile customer accounts and prepare aging reports.

Maintain accurate records of invoices, payments, credits, and adjustments.

Collaborate with sales, customer service, and operations teams to resolve account issues.

Assist with month-end closing activities, account reconciliations, and reporting.

Identify opportunities to improve billing and collection processes.

Ensure compliance with company policies, accounting standards, and internal controls.

Qualifications Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
2 years of experience in billing, accounts receivable, collections, or general accounting.

Strong knowledge of invoicing, payment processing, and AR aging.

Experience with ERP or accounting software systems.

Advanced proficiency in Microsoft Excel, including formulas, spreadsheets, and reporting.

Strong attention to detail and organizational skills.

Excellent verbal and written communication skills.

Ability to prioritize multiple tasks and meet deadlines.

Problem-solving mindset with strong analytical abilities.

Preferred Qualifications Experience working with customer billing portals such as Ariba, Coupa, or EDI platforms.

Experience with high-volume invoicing environments.

Knowledge of cash application and account reconciliation processes.

Manufacturing, distribution, logistics, or service-industry experience preferred.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice By submitting to this position, you agree that you will be giving…