Legal Assistant

Are you up for a challenging but meaningful job? We need a CASE MANAGER/LEGAL ASSISTANT who can hit the ground running. This position is for a LEGAL ASSISTANT/CASE MANAGER who will be the first line of contact for the Clients and who is in charge of ensuring the case progresses smoothly, efficiently, and within a reasonable period of time. WHO WE ARE LOOKING FOR
• You have a positive, optimistic personality and smile when you answer the phone
• You are amazing at managing projects and a master scheduler with a superior degree of attention to detail
• You are a people pleaser with backbone and grit
• You have excellent written and communication skills
• You understand the family law legal process and the emotional experiences of clients This is a full-time job and in-office. ALL APPLICATIONS MUST INCLUDE COMPLETION OF THE DISC PERSONALITY ASSESSMENT AND SCREENING QUESTIONS. All others will be disqualified. Responsibilities:
• Being the first face of the company by speaking with clients with a friendly personality, and tending to clients’ needs with compassion and promptness
• Articulating the court process, steps, and status to the clients so they know where they are in the process and what’s next
• Making sure there is always a “next step” in the case that is being performed, so the case does not get stalled
• Ensuring that no deadlines are missed, that Clients and attorneys are prepared for the hearings, and that you keep the case moving along toward completion
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
• Gathering important information and records so we can prepare documents
• Calendaring due dates and following through to ensure none are missed
• Managing Google Drive documents (correctly labeling, organizing, and sending to clients)
• Monitoring the Client Portal and replying to messages or directing them to them
• Meet your minimum weekly billable hour requirements

Qualifications:

• Associate’s degree or equivalent
• 2+ years minimum prior experience in a family law environment as a secretary or administrative assistant, or demonstrate a solid understanding of the family law process/procedures
• Excellent organizational and project management skills
• Excellent written and verbal communication skills
• Applicant must be able to type 50 words per minute or faster
• Must have a positive attitude, be coachable, and be willing to learn
• Must live within commuting distance to the Ontario, CA area or have independent plans for relocation
• Applicant must have worked with legal software, case management, and calendaring programs, and be comfortable with using various windows and monitors on a computer
• Ability to comfortably use Google Suite products Compensation: $17 - $25 hourly

• Being the first face of the company by speaking with clients with a friendly personality, and tending to clients’ needs with compassion and promptness
• Articulating the court process, steps, and status to the clients so they know where they are in the process and what’s next
• Making sure there is always a “next step” in the case that is being performed, so the case does not get stalled
• Ensuring that no deadlines are missed, that Clients and attorneys are prepared for the hearings, and that you keep the case moving along toward completion
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
• Gathering important information and records so we can prepare documents
• Calendaring due dates and following through to ensure none are missed
• Managing Google Drive documents (correctly labeling, organizing, and sending to clients)
• Monitoring the Client Portal and replying to messages or directing them to them
• Meet your minimum weekly billable hour requirements