Payroll - Payroll Specialist​/Human Resources Assistant

Unicare Community Health Center-Ontario 437 HQ, 437 North Euclid Ave, Ontario, California, United States of America

Posted Friday, October 10, 2025 at 7:00 AM

At Unicare, we strive to provide high quality health care to the community we serve. Our goal is to provide easily accessible, comprehensive, and affordable health care to every family member, while reducing visits to emergency rooms and urgent care facilities. Our mission is to be a community health care organization that treats everyone with dignity and, respect and cultural sensitivity to help create an environment in which all can prosper.

Payroll/ HR Specialist is responsible for providing comprehensive support in the areas of payroll processing, human resources administration, and employee record management. The role ensures the accurate and timely execution of payroll activities, support all phases of the employee lifecycle (onboarding through offboarding) and helps maintain compliance with federal, state, and local employment laws and regulations.

• Perform daily payroll department operations.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Execute Ceridian Dayforce time and attendance processing and interface payroll.
• Perform compliances for unclaimed property payroll checks.
• Process accurate and timely year‑end‑reporting when necessary (W‑2, W‑2c, etc.)
• Oversee payroll transactions (e.g) via banking.
• Conduct regular audits on payroll procedures and records.
• Process benefit costs, like insurance fees and sick leaves.
• Design, document, and implement procedures to streamline payroll and human resources processes.
• Process manual check and support termination process and assist with processing of terminations.
• Update and reconcile monthly bank statements from Ceridian Dayforce.
• Input and track all employees’ time off.
• Maintain employee information by entering and updating employment and status‑change data.
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
• Design maintains and updates spreadsheets or file indexes/cross‑reference requiring data for reporting, timeliness and compliance purposes. This includes arching inactive records/files and updating new records/files for licenses, contracts, policies and other documents for the administration, the clinics and related partner organizations.
• Organizes and prioritizes daily workload by meeting deadlines, locates information, problem solves and contributes to solutions accurately and promptly.
• Report to management on payroll issues and changes.
• Manage timekeeping processes to support all payroll processing.
• Answer employees’ questions about salaries and tax.
• Performs customer service functions by answering employee requests and questions, distributes payroll checks.
• Assists with the preparation of the performance review process.
• Ensure Unicare remains in compliance with all applicable laws and regulations as identified in the Corporate Compliance program and ensure proper reporting of violations to duly authorized enforcement agencies as appropriate or required. Stay up to date on state and federal payroll and tax laws.
• Review and maintain expense reports to obtain approval, enter Payroll Expense Report, route for further approvals.
• Submit employee data reports by assembling, preparing, and analyzing data.
• Maintains the accurate and up‑to‑date forms, integrity, and confidentiality of payroll, human resource files and records.
• Performs periodic audits of Payroll, HR files, and records to ensure all documents are filed appropriately.
• Coordinates special events such as benefits enrollment and 403(b) enrollments.
• Review changes/additions forms for 403(b) and coordinate payroll updates.
• Create all necessary forms for the office using Excel and Word.
• Completes Verification of Employment requests.
• Supporting Payroll and HR…