Sr. HR and Payroll Supervisor

Coastal Pacific Food Distributors

EOE/AA/M/F/Vet/Disabled

Position Title: Sr. HR and Payroll Supervisor

The Senior HR and Payroll Supervisor is responsible for overseeing the accurate execution of payroll processes, maintenance of employment and HR records, processing of weekly and bi-weekly in-house payroll, maintaining HR records, and compliance with employment regulations. This role serves as a trusted resource to associates and leadership, this position also contributes to continuous process improvements and policy implementation.

• Annual salary range: $82,000 to $92,000
• Yearly annual increase
• Competitive Benefit Package; 401K;
  Medical, Dental, Vision and Life Insurance

• Supervise payroll team members, providing training, guidance, and performance feedback to ensure accurate and timely execution of responsibilities.
• Oversee the companys leave tracking program and coordinate case management with associates, HR Managers, and Operations teams.
• Supervise preparation and processing of weekly and bi-weekly payroll, ensuring deadlines, controls, and quality standards are met.
• Oversee garnishment processing, reconciliations, spreadsheet management, data input, and timekeeping audits.
• Review and approve timecard audits, pre-payroll transmission audits, and payroll balancing.
• Ensure accurate processing of new hires, employee changes, and terminations.
• Monitor wage and PTO processing for compliance with company policies and federal, state, and local regulations.
• Review and transmit federal, state, and local tax funding files.
• Ensure garnishments are entered, maintained, and processed in compliance with legal requirements.
• Troubleshoot and resolve complex HR and payroll issues escalated by team members.
• Oversee processing of employee reimbursements (incentives, union, health waivers).
• Support account reconciliations and other payroll controls such as balancing payroll results to payroll tax returns and to year-end W-2 form statements
• Coordinate with accounting, banks, and external agencies regarding payroll policies, pay computations, direct deposits, and audits.
• Manage special pay cycles, including bonuses and on-demand checks.
• Stay informed on legal and policy changes, including labor laws, union contracts, and internal SOPs and communicate updates to the HR/payroll teams.
• Ensure timely and accurate document uploads to HR and payroll systems.
• Support HR and payroll management with special projects and process improvement initiatives.
• Perform other related duties as needed to support department operations.

• Bachelors degree in Human Resources, Finance, Business, or related field required. Equivalent experience (3+ years) in lieu of formal education may be considered.
• FPC or CPP certification preferred.
• Spanish language proficiency is a plus.

• Minimum 5 years of progressive HR and payroll experience, union environment preferred.
• At least 2 years of supervisory or team leadership experience required.

• HR Certifications (PHR, SPHR, SHRM-CP/SCP)
• Advanced Excel skills
• Experience with UKG software

• Familiarity with employment laws including Family Medical Leave Act, the Fair Labor Standards Act, the Americans with Disabilities Act, various leave laws, and anti-discrimination laws.
• Intermediate to advanced proficiency in MS Excel, Word, and PowerPoint.
• Expertise of HRIS and payroll systems, reporting, and data processing.

• Strong leadership and team development skills, including coaching and performance feedback.
• Excellent verbal and written communication skills across all organizational levels.
• High attention to detail and sound judgment when handling confidential information.
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Strong organizational and time management skills; capable of managing multiple priorities effectively.
• Skill in explaining complex information clearly to employees and management team.
• Strong listening, speaking, and writing skills, particularly in sensitive or high-pressure situations.
• Proficiency in preparing and delivering professional presentations.
• Willing and able to work extended hours or weekends as needed.
• Able to travel occasionally to other facilities or attend conferences.
• Maintain a professional and approachable demeanor at all times.