Payroll Systems Analyst

At Heritage Grocers Group, LLC, how we work is defined by shared values that include absolute integrity, respect, and collaboration. But it's more than that, it's smart and highly driven people united in purpose to serve one another.

Bring your energy and unique perspective and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed, and you'll work alongside talented colleagues, while making a difference in our communities.

We are seeking a data-driven and detail-oriented Payroll Systems Analyst to play a critical role in the implementation, configuration, and rollout of our new Logile Workforce Management (WFM) and execution suite. This role serves as the bridge between payroll operations, IT, and store operations. You will ensure that time and attendance data, labor models, scheduling rules, and pay policies are accurately mapped from Logile to our core payroll system, minimizing compliance risks and ensuring flawless execution from day one.

The essential duties and responsibilities of this position include, but are not limited to, the following:

• A Logile Implementation Support: Collaborate with the implementation vendor, IT, and HRIS to map legacy payroll rules, shift differentials, overtime policies, and time-tracking configurations into the Logile system.
• Data Validation & Parallel Testing
  :
  Conduct rigorous end-to-end data audits, system integration testing (SIT), and parallel payroll runs to ensure time clock data matches exact gross pay calculations.
• System Configuration & Maintenance: Configure complex pay rules, holiday schedules, paid time off (PTO) accruals, and localized labor law compliance rules within the Logile environment.
• Interface & Integration Management: Assist in designing and troubleshooting data interfaces (APIs/flat files) flowing between Logile, core HRIS systems, and downstream payroll processing engines.
• Change Management & Support: Draft standard operating procedures (SOPs), create user training materials for store management, and serve as the tier-2 hypercare support anchor during the post-go-live stabilization period.
• Performs other duties as assigned.

• Bachelor's degree in Information Systems, Human Resources, Business Administration, Accounting, Computer Science, or a related field preferred.
• Equivalent combination of education, training, and relevant work experience may be substituted for the degree requirement.
• Minimum 3-5 years of experience supporting payroll, workforce management (WFM), HRIS, or related systems required.
• Experience participating in or leading WFM, timekeeping, or payroll system implementations strongly preferred.

• Workforce Management (WFM)
  
  Experience:
  
  Direct, hands-on experience implementing or heavily administering Logile or a direct tier-1 competitor (e.g., UKG/Kronos, Ceridian Dayforce, Blue Yonder).
• Payroll Processing Knowledge:
  Deep comprehension of gross-to-net payroll processing pipelines, tax regulations, and payroll compliance.
• Advanced Data Diagnostics:
  Advanced proficiency in MS Excel (VLOOKUPs, Power Query, Pivot Tables) or SQL to audit and reconcile massive volumes of employee time records.

• Complex Pay Rule Mapping:
  Proven ability to translate intricate union contracts, shift differentials, and multi-state compliance laws (FLSA, state-specific overtime) into software system logic.

• Hypercare Resiliency:
  Ability to handle high-pressure timelines and resolve critical, time-sensitive system errors during a software rollout.
• Cross-Functional Translation:
  Able to translate complex technical jargon from software engineers into clear instructions for store managers or payroll clerks.

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.
• Previous experience specifically in a grocery or large-scale retail environment (Logile's core footprint).
• Experience with ERP payroll systems (e.g., Workday, SAP, ADP, or Oracle) alongside WFM tools.
• Bilingual in English and Spanish, with ability to speak, read and write required.

The physical demands and work conditions below represent those that must be met to successfully perform the essential functions of this job. Some requirements may be modified to…