Fleet Administrative Assistant

Join Our Team! – Fleet Administrative Assistant Are you organized, detail-oriented, and ready to grow in a rewarding environment? Transport Refrigeration Services is looking for a motivated Administrative Assistant to support our fleet service shop. This is a fantastic opportunity for someone seeking a stable, long-term career in a thriving industry! About Transport Refrigeration Services:

We are a premier provider of fleet maintenance and refrigeration solutions for the transportation industry. With expert technicians, top-tier facilities, and a customer-first approach, we keep fleets running smoothly and cargo at peak quality. From system installations to ongoing maintenance and repairs, we’re your trusted partner in transportation success. Why You’ll Love It Here:

Medical, Dental, and Vision Insurance (multiple plan options)
Consistent

Schedule:

Monday–Friday, No Weekends!

Employer Contributions to Health Savings Account (Bi-Weekly)
Employer-Paid Basic Life and Long-Term Disability Insurance
401(k) with company match (after 1 year)
PTO that starts accruing on day one Requirements:

Successfully pass a pre-employment (post offer) background check and drug screen

High school diploma or equivalent required

Must hold a valid driver’s license

What You’ll Do:

Answer and route incoming calls or take messages

Manage accident documentation and records

Assist the Operations Manager with daily tasks

Maintain accurate monthly and quarterly fuel reports

Issue and receive purchase orders

Maintain confidential files and documentation

Track paperwork and compliance for mobile truck locations

Assist the parts department as needed

Gather repair information from customers

Schedule and assign service work Communicate with customers in person and over the phone

Process weekly and monthly invoices

Prepare weekly payroll spreadsheets

Additional duties and responsibilities as assigned

Take a Closer Look Watch our team in action!

Transport Refrigeration Services is proud to be an Equal Opportunity Employer.

No recruiting agencies, please. Apply directly!