Executive Director - Finance Job Orange Beach area,Alabama USA,Finance & Banking

The budgeted entry pay rate for this position is $114,669-$143,069 per year, based on qualifications and experience.

JOB SUMMARY

The Finance Executive Director is responsible for the overall financial management and fiscal integrity of the City. Provides budget assistance to the City Administrator.

SUPERVISORY RESPONSIBILITIES

Direct and indirect supervisory responsibility for all employees in the Finance Department.

ESSENTIAL FUNCTIONS / DUTIES AND RESPONSIBILITIES Strategic Financial Leadership

Ensures fiscal sustainability and financial risk management.

Ensures all accounting tasks are accomplished in a timely, efficient and accurate manner.

Keeps an accurate record of the revenues and expenditures of all departments, funds and functions of the City. Keeps and reports an accurate record of the financial condition of the City to various stakeholders.

Prepares periodic financial statements and reports financial condition of City monthly, annually and upon request. Such reports routinely show actual revenues and expenditures for the period and year-to-date as compared to budgeted revenues and expenditures for the period and year-to-date.

Prepares and processes journal entries to accomplish the accurate distribution of financial data.

Functions as custodian of all City funds, signs all checks.

Opens and closes bank accounts as necessary for operations and segregation of funds as required by law.

Ensures timely and accurate deposit and posting of all monies received by the City.

Maintains accurate record of account balances.

Oversees administration of petty cash funds and secures the same.

Ensures timely and accurate reconciliation of bank statements.

Oversees employee travel requests to availability of funds.

Reviews purchase orders in excess of $2,500.00 to ensure that all City/State-purchasing procedures are met and that request is within budget and from appropriate expenditure category.

Ensures applicable tax exemptions are granted and proper discounts are received.

Transfers funds among bank accounts as necessary to cover expenses and to maximize interest earnings as well as to ensure specific funds are used only as intended or specified by law.

Ensures collateralization of all bank account balances and ensures other financial instruments are secured by restricted access as required by state law.

Oversees the creation and maintenance of a fixed asset inventory system.

Oversees vendor pay requests to ensure propriety. Ensures all records of expenditures made are accurate. Pays out all monies due for products and services by overseeing the timely and accurate issuance of computerized vendor checks or by the personal issuance of handwritten checks.

Oversees routine, recurring expenditure documents (insurance bills, tax payments, garnishments, bond payments, contracts, rents) for payment.

Revenue Management

Oversees property tax, utility revenues, fees, grants, and other income sources.

Ensures proper billing, collection, and reporting processes.

Oversees billing and/or miscellaneous receivables, including sewer/sanitation billing.

Financial Reporting and Compliance

Oversees preparation of financial statements (e.g., GAAP-compliant reports, Annual Comprehensive Financial Report/ACFR).

Ensures compliance with state, federal, and local financial regulations.

Coordinates external audits and responds to audit findings.

Maintains internal controls and financial policies.

Risk Management and Internal Controls

Establishes financial control systems.

Oversees insurance, risk mitigation, and financial safeguards.

Prevents fraud and ensures accountability.

Grants and Funding Administration

Monitors grant compliance and reporting.

Oversees reimbursement processes.

Ensures funds are used according to grant agreements.

Department Leadership and Administration

Supervises finance department staff (accounting, payroll, revenue, etc.).

Develops internal policies and procedures.

Provides staff training and professional development.

Manages performance and organizational effectiveness.

Public and Stakeholder Communication

Presents financial reports to elected officials.

Responds to public inquiries regarding municipal finances.

Promotes transparency in financial matters.

Engages with community stakeholders and oversight bodies.

Attends all City Council meetings.

All positions at the City of Orange Beach have the job responsibilities below:

Handles sensitive information in a confidential manner.

Maintains a highly professional attitude and demeanor at all times.

Provides responsible,…