Office Administrator​/File Coordinator

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Orange, CA, US

Salary Range: $25.00 To $30.00 Hourly

Location: In Person Orange, CA
Schedule: Monday–Friday | 7:00 AM – 4:00 PM
Pay:$25–$30/hour (based on experience)

We’re a fast-growing restoration company seeking a high-performing Office Administrator / Job File Coordinator who thrives in a fast-paced, detail-driven environment
.

This is not a typical admin role
.

You will play a critical role in managing job files, supporting operations, and ensuring that our documentation meets strict insurance requirements. If you are someone who takes ownership, solves problems independently, and moves quickly without sacrificing accuracy—we want to talk to you.

Manage and oversee job files from start to finish

Review, validate, and upload documentation, photos, and notes

Ensure all files meet insurance carrier requirements

Monitor job file progress, WIPs, and audit status

Coordinate with technicians, project managers, and customers

Handle incoming calls and customer communication

Schedule jobs, inspections, and subcontractors

Perform data entry and system updates (Dash, CRM, Quick Books)

Assist with estimates and job file audits

Support office operations (supplies, reporting, admin tasks)

You stay organized even with multiple jobs active at once

You catch mistakes before they become problems

You move fast but maintain high accuracy

You don’t wait for instructions—you figure things out

You communicate clearly and professionally with both team and customers

2+ years of administrative, coordination, or office experience

Excellent organization and attention to detail

Strong communication and customer service skills

Ability to handle fast-paced, high-volume workload

Experience in restoration (SERVPRO), construction, or insurance

Familiarity with Dash, Quick Books, or CRM systems

Experience with
job file coordination or estimating

Full-time, stable position (40 hours/week)

Paid Time Off + Sick Time

Growth opportunities within a rapidly expanding company

Supportive, team-oriented environment

We’re a growing company that values accountability, efficiency, and teamwork
. This is a long‑term opportunity for someone who wants to grow with a company and take ownership of their role.