Regional Administrative Assistant Job Orange area,California USA,Administrative/Clerical

Position

Purpose:

Performs full administrative and general office duties in support of a supervisor and/or department.

Key Responsibilities:

Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor' s/department' s calendar.
Screens telephone calls and resolves or refers them as appropriate.
Prepares routine letters, memorandums, agendas, presentations, forms, etc.
Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
Maintains supervisor' s/department' s email and voicemail correspondence to maintain adequate and timely communication.

Direct Manager/Direct Reports:

Provides primary support to a specific supervisor and/or department.
No direct reports.
Typically has frequent contacts outside the workgroup.
Typically assignments follow existing routines or instructions.
Typically considers among a few options and past practice when solving problems
Typically, guidance is always available and prior permission is required before changing work methods.

Travel Requirements:

Physical Requirements:

Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.

Minimum Qualifications:

Preferred Qualifications:

Minimum Education:

The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

Minimum Years of

Work Experience:

Preferred Years of

Work Experience:

Minimum Leadership

Experience:

Preferred Leadership

Experience:

Certifications:

Competencies:

PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.