Graduate Program Coordinator

Graduate Program Coordinator

Regular

SA95324

full-time 40 hours weekly

Non-Exempt

$27.00-$29.00

Chapman University is required to provide a reasonable estimate ofthe compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge,abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, aswell as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

This position will provide a broad range of high-level administrative services for School of Communication PhD and MSprograms. Working with the Graduate Program Director, Dean, Asst Deans, faculty and staff, plan, coordinate and oversee day-to-day program operational activities. Perform other duties as assigned.

Chapman University’s mission is centered on serving our students and strengthening our campus community. Chapman believes there is significant value in an in-person workforce. Being present fosters collaboration, strengthens relationships across departments,enables us to better serve our co-workers and contributes to the student experience. It is an important part of the culture thatmakes Chapman a special place to work and learn.

• Coordinate and provide administrative assistance to the Schoolof Communication graduate programs, faculty, and students
• Work collaboratively with the Graduate Program Director, Asst Deans, and Undergraduate Program Coordinator in development ofclass schedules, taking faculty load into account; input and maintain class schedules. Collaborate with Graduate Director/Chairon semester course scheduling and assist with graduate student registration process and orientation
• Assist the Graduate Program Director with student enrollment,Assigning Advisors in People Soft, and Permission Numbers.
• Assist the Graduate Program Director with graduate student registration process and orientation
• Work collaboratively with faculty in reviewing, editing, and processing graduate course and catalog changes annually.
• Assist Faculty and Undergraduate Program Coordinator with hiring, and managing on-boarding, of new full-time and part-time faculty
• Generate graduate faculty contracts
• Coordinate with SMC for graduate program advertising
• Manage purchasing, ordering and reimbursements for Graduateprogram specific needs
• Coordinate room needs for Graduate program faculty andstaff
• Serve as liaison with the Office of Graduate Admissions and the Office of Graduate Education
• Manage the hiring process for SOC graduate students (GShip);generate GSI (Graduate Student Instructor) contracts and GRA (Grad Research Assistant) paperwork, interfacing with VPGE (Vice Provost for Graduate Education) and HR as necessary and troubleshooting any problems
• Work collaboratively with the Graduate Director/Chair and faculty to manage graduate student thesis projects, completion offorms, faculty committee members, thesis defenses, degree completion protocols
• Assist with MS and PhD admission process and recruiting(Tracking admissions applications, coordinating information sessions, and communicating with applicants and potential applicants.)
• Review SOC graduate student scholarly and creative activity,grant awards, routing student applications to appropriate faculty and assuring timely review submission
• Assist MS and PhD students with travel for university business needs
• Manage payments, reimbursements, etc. for Grad faculty and students
• Disseminate program information and respond to inquiries from prospective students
• Work with current graduate students to answer program-related questions and concerns
• Serve as college staff rep for the university-wide events for graduate students
• As a member of the college staff team, assist with college-wideand department activities
• Serve as backup to other support positions as needed
• Some travel and weekend work hours are required.

• Bachelor’s degree or equivalent combination in education and experience.
• 2-3 years of related working experience
• Demonstrated effective oral and written communication skills.
• Strong organizational skills
• Proven ability to exercise…