Legal Operations Manager

Posting Details

Position Information

Legal Operations Manager

Regular

SA91924

full-time 40 hours weekly

Exempt

$120,000- $135,000

Chapman University is required to provide a reasonable estimate ofthe compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, aswell as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

The Legal Operations Manager ( LOM ) provides competent organizational and legal services support to the Office of General Counsel ( OGC ).

This position operates with a high degree of professionalism and understanding of how to engage with internal and external attorneys, as well as with administrative colleagues at Chapman to support the General Counsel and legal team.

The role requires exceptional organizational skills, attention todetail, prudent and independent judgment, and a commitment to maintaining confidentiality and discretion. The role is responsible for assisting in the organization of the delivery of legal service sand compliance initiatives and serving as an administrative liaison, to help ensure the effective operation of OGC .

An ability to handle a wide variety of administrative projects with minimal instruction is required. This position requires an abilityto work in a fast-paced environment, to identify appropriate communication paths, and then to communicate effectively and appropriately with office attorneys, outside counsel, and administrators.

The position reports to the University’s General Counsel, but mayalso report to other office counsel on individual tasks and projects, as assigned by the General Counsel.

• Represents the Office of General Counsel with exemplary professionalism and confidentiality, and warmth and respect forothers
• Manages calendaring of significant meetings for General Counsel, in coordination with senior campus Executive Assistants
• Networks appropriately with EAs and other employees, in keeping with confidentiality requirements, to help facilitate meetings and project organization
• Carries out office management tasks, including processing expense reimbursements for payment, ordering supplies, and managing mail
• Helps to administer the OGC Protocol for campus access to legal services, as appropriate
• Processes engagement letters, organizes vendors for payment,reviews bills for compliance with billing guidelines, processes invoices for legal services, and tracks the associated budget
• Identifies and proposes process improvements to enable the efficient delivery of services by the Office of General Counsel
• Updates and maintains Office of General Counsel website
• Administering the Organization of Legal Matters and Facilitating Related Production of Documents
• Tracks and organizes the administration of matters and related documents.
• Processes the administration of litigation and other legal matters (e.g., creating files, assuring appropriate service ofprocess, assisting in reporting of matters to insurers, drafting and distributing Hold Orders after attorney approval, and coordinating follow-up steps in line with attorney direction)
• Creates and manages internal litigation calendar and tracks court dockets
• Assists attorneys in reviewing subpoenas and discovery requests, coordinates follow up with counsel to address scope…