Executive Assistant

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Position Information

Position Title

Position Title Executive Assistant

Position Type

Position Type Regular

Job Number

Job Number SA93924

Full or Part Time

Full or Part Time full-time 40 hours weekly

Fair Labor Standard Act Classification Non-Exempt

Anticipated Pay Range

Anticipated Pay Range $72,

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Reporting to the Director of Business Operations, the Executive Assistant provides high-level administrative support to the Dean and Senior Associate Dean of Dodge College of Film and Media Arts. The role requires someone who is dynamic, dedicated, and self-motivated, with solid organizational skills and the ability to meet tight deadlines while juggling multiple requests in a fast-paced environment. As an experienced planner, the individual understands business priorities, is proactive, and anticipates needs.

The successful candidate completes complex tasks quickly with little guidance and responds with appropriate urgency to situations that require a quick turnaround.

The role requires a high level of integrity and discretion in handling confidential information, and professionalism in working with college and university leadership, donors, guests, and entertainment industry artists and executives. Accuracy, especially in calendar management, is imperative. As a representative of the Dean’s Office, the Executive Assistant conveys a service-oriented, polished, and professional image to all internal and external constituents.

Responsibilities

Executive and Administrative Support to the Dean’s Office

• Provide high-level, confidential administrative support to the Dean and Senior Associate Dean, using sound judgment and discretion with sensitive information.
• Serve as the primary point of contact for the Office of the Dean of Dodge College of Film and Media Arts, responding to inquiries from students, faculty, staff, parents,…