Y As​/Temp Human Resources Assistant; File Room

We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all.

We are hoping you will join us as an As-Needed / Temp Human Resources Assistant (File Room) and help shape the future of healthcare where you’ll be an integral part of our HR - Admin Services team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders.

This position has been approved to be Full Office.

Under general supervision, the Human Resources (HR) Assistant (File Room) will be responsible for providing support on human resources initiatives and processes. You will support management through file scanning, file maintenance and completion of special projects. You will work independently as well as in a team-oriented environment while exercising discretion and maintaining confidentiality. Together, we are building a stronger, more equitable health system.

• 95% - Administrative Support
  • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
  • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.
  • Systematically scans each file in the personnel file area, ensuring all documents are thoroughly scanned and readable.
  • Audits scanned documents against physical file to ensure all documents are successfully scanned.
  • Recategorizes documents into secure electronic folders and ensures proper naming conventions are utilized.
  • Maintains a high level of confidentiality.
  • Creates new employee files and retrieves the required materials.
  • Maintains employee relations and benefits records and files in a neat and organized manner.
  • Maintains I-9 files, background checks and medical test paperwork according to the legal requirements.
• 5% - Other Completes other projects and duties as assigned - (Essential)

• High school diploma PLUS 1 year of administrative experience required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.

• Medium to advanced knowledge of Microsoft Office products.

• n/a

• Develop rapport and establish and maintain effective working relationships with Cal Optima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.
• Work independently and exercise sound judgment.
• Communicate clearly and concisely, both orally and in writing.
• Work a flexible schedule; available to participate in evening and weekend events.
• Organize, be analytical, problem-solve and possess project management skills.
• Work in a fast-paced environment and in an efficient manner.
• Manage multiple projects and identify opportunities for internal and external collaboration.
• Motivate and lead multi-program teams and external committees/coalitions.
• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job-specific applications/systems to produce correspondence, charts, spreadsheets, and/or…